10.16.23 OUTBoard Minutes - Laserfiche WebLink

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122 123 Agenda Item S.c. Orange County Transportation Service Public Involvement Plan 124 Nish pointed the department's PIP (Public Involvement Plan) and using it to engage the communities 125 through environmental justice practices. Reaching out and actively engaging the communities. Darlene 126 Weaver stated staff is looking for OUTBoard's feedback on the OCTS PIP. The Facebook page and other 127 social media sources are part of the PIP. Comments from the County's Communications Department and 128 others will be used to update the Department's PIP. 129 130 Nish thanked Darlene Weaver for drafting the department's first Public Involvement Plan. Darlene 131 explained how she drafted by researching various states and counties PIPs. The objective of the PIP is to 132 get the information out to the public and ensure public has access to the information. She explained how 133 to reach different age groups—seniors to youth—through different means. 134 135 Nish stated we used DCHC MPO PIP as the adopted one for a base. Hard copies are made available upon 136 request. Document includes a section on the SWG (Staff Working Group) because of department 137 responsibilities to them. It also includes Environmental Justice best practices like Communities of Concern 138 and actively going out to them rather than waiting for them to contact us. 139 140 Sherry inquired on surveys. The document includes surveys one is event or project specific, other 141 satisfactory based in coordination with the County's Strategic Plan. Darlene Weaver noted about paper 142 and internet surveys for convenience. Nish is looking into interactive online survey, like Mentimeter, for 143 immediate survey results.The County's Strategic Plan will monitor certain surveys every two years.They'll 144 be tracking it every two years, so we'll just be looking at improvements over two years. 145 146 Agenda Item 5.d.Transit Dashboard 147 Nish provided update on the Dashboard. He showed a link to a dashboard which showed the service 148 routes,vehicle locations, bus stops,and other data.This is a real-time, public map and data tracking. Users 149 are be able to track the whereabouts of their bus.This information is expected to be accessible within the 150 next month. If the OUTBoard has any suggestions for improvement, please submit them. It will be updated 151 with your feedback and published when compete. 152 153 Amy asked if track was proprietary or independent. If replaced, would we still have the tracking? Nish 154 stated we will update the software and tracking simultaneously if/when we change technology, like going 155 from Ecolane to Trapeze, which will also require a similar transition. The dashboard is our property and 156 will be part of the department's website. 157 158 Tracking does not monitor people, who or where individuals are picked up. Jamie Crandall expressed 159 concern regarding the passengers' privacy becoming public knowledge. Are there any legal matters that 160 the OUTBoard would need to address? Nish stated this has already been addressed as other agencies are 161 already doing this, like NextBus.Oliver thanked staff for the dashboard and statistics, and recommended 162 linking map to Google. Nish answered that we already work with IT department as they coordinate with 163 Google. 164 165 Agenda Item 6: Staff Updates and Reports 166 Nish stated County and CPRPO approved the NC54 Multimodal Corridor Study. He stated that our next 167 task is to request DCHC MPO (Durham-Chapel Hill-Carrboro) (Metropolitan Planning Organization) 168 approve it. The Board received a document including DOT project updates and statuses. He stated DCHC 169 MPO is conducting the 2055 Metropolitan Transportation Plan update.