OTHER-2024-020 Acceptance of NC 911 Board Portable Radio Grant

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DocuSign Envelope ID : 3C815948- 1A81 -4F11 -A1 F8-95538D79763B Exhibit A Reporting Schedule Grantee shall report the following to the Board , by providing information to the Executive Director : E - 1 . Grantee ' s contracts shall include performance measures and acceptance testing criteria to ensure that the equipment and services meet the operational and technical requirements of Fit the 911 center . Grantee shall provide copies of contracts , purchase orders and invoices for any equipment or services for which Grant Funds will be expended , including direct disbursements to subgrantees , if any , Such items shall be reported to the Executive Director in a timely manner to ensure prompt payment for any authorized invoices . 2 , Progress Reports or assessments that demonstrate the success , or lack thereof, of the Project . The progress reports shall include activities and actions within the Scope of Project ( Section 2) , Project Schedule ( Section 6) , any changes in , the governance proposed in the Grant Application ( Section 3 ) , achievement or progress regarding PSAP priorities identified in the Grant Application and the following information : a comparison of actual accomplishments to the goals and objectives described in the Grant Application as such are established for the period and any significant findings ; reasons why established goals were not met, if applicable ; and other pertinent information including, where appropriate, analysis and explanation of cost overruns or projected changes in time or funding needed for completion of project objectives . 3 . A general project timeline of milestones is listed or incorporated herein . 4 . Interim Reports a . The Grantee shall submit one copy of the interim report via email in PDF format to the Executive Director and the PSAP ' s assigned Regional Coordinator on or before 1 February 2025 , using the attached template in Exhibit B . 5 . Final Project Report a . The Grantee shall submit one copy of the final project report via email in PDF format to the Executive Director and the PSAP ' s assigned Regional Coordinator within 45 days after the end of the project period using the attached template in Exhibit B . b . The final project report shall document and summarize the results of the work. It shall include detailing the activities , expenditures of the funds , and the ways in which the needs identified in the Grant Application were met . The final report shall be submitted within45 days after the end of the projectperiod , and shall be accompanied by supporting documentation for all expenditures of the Grant Funds . c . The Grantee shall submit at the same time of the final report the final invoices to be reimbursed . The Grantee agrees that final invoices shall not be reimbursed by the Board until the final report is received and approved as meeting the requirements of =`- Rule 09 NCAC 06C . 0405 ( c) . F- F_ F= K- r a Page 18 of 21 i