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7 <br /> affected individual shall be notified by the Clerk to the Board of County <br /> Commissioners by letter and/or electronic mail. <br /> 2. When an advisory board has completed its function, the members shall be informed <br /> of the completion of their service and the termination of the advisory board by letter <br /> and/or electronic mail. <br /> SECTION IV. ROLES AND RESPONSIBILITIES <br /> A. Members <br /> 1. Members shall attend meetings of the advisory board, serve on subcommittees, and <br /> perform other functions as assigned by the advisory board chair with the approval of <br /> the advisory board. <br /> 2. If a member is unable to attend a meeting, the member shall contact the Chair or <br /> designated staff as soon as possible, and at least forty-eight (48) hours before the <br /> scheduled meeting. <br /> 3. Ex officio members may be appointed by the Orange County Board of Commissioners <br /> for the purpose of meeting subject matter expertise needs. Ex officio members are <br /> nonvoting members of the advisory board. <br /> 4. Upon review of the above matters, the Orange County advisory board shall address <br /> recommendations and concerns, if any, to the Orange County Board of <br /> Commissioners in writing. <br /> B. Advisory Board <br /> 1. The Orange County Board of Commissioners will consider all advisory board <br /> recommendations and/or concerns. <br /> a. Should any concerns remain unresolved after a response has been received <br /> from the advisory board, the Orange County Board of Commissioners may <br /> request that the matter be referred to the County Manager. <br /> 2. To enhance trust between Orange County Government and the community, Orange <br /> County advisory boards shall: <br /> b. Assist the staff of Orange County in achieving a greater understanding of the <br /> nature and causes of community issues, with an emphasis on improving <br /> relations between the department and the residents. <br /> c. Recommend methods to encourage and develop the advisory board's ability <br /> to accomplish their work. <br /> d. Work throughout the community to gain relevant information about advisory <br /> board issues and communicate these to the staff of Orange County and the <br /> Orange County Board of Commissioners. <br /> e. Promote public awareness of contemporary issues Orange County must <br /> address to achieve the Orange County Board of Commissioners' goals and <br /> priorities. <br /> C. Chair, Vice Chair, Secretary <br /> 1. Selection <br /> i. Election <br /> 1. Chair,Vice Chair and Secretary shall be elected by the advisory board <br /> unless otherwise specified by the Board of Commissioners. <br /> 2. Chair, Vice Chair and Secretary shall be elected to one-year terms. <br /> Adopted 2-2112;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22 <br /> 6 <br />