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12 <br /> 2. All subcommittees shall be reviewed by the appointing body on an annual basis to <br /> determine continued need and realignment with the priorities of the advisory board. <br /> 3. Approved subcommittees must have documented goals, deliverables,and a timeline. <br /> The subcommittee will cease to meet when these are satisfied. <br /> 4. The advisory board Chair may request that the Orange County Board of <br /> Commissioners change the structure and/or operating procedures of the advisory <br /> board if he or she deems it essential for improving the board's productivity and <br /> effectiveness. <br /> 5. A subcommittee can be formed with the approval of the advisory board chair and <br /> majority vote of the advisory board. <br /> 6. Subcommittees shall operate as directed by the advisory board. <br /> B. Procedure and Membership <br /> 1. A member of the subcommittee shall take responsibility for taking minutes of <br /> subcommittee meetings and shall report to the advisory board the subcommittee's <br /> progress toward its stated objectives, including dissenting viewpoints. <br /> 2. Subcommittees shall operate by majority vote. <br /> 3. Subcommittees may request a technical representative be approved by the County <br /> Manager. <br /> 4. Subcommittees shall operate openly as defined by applicable North Carolina State <br /> law and local ordinances and policies. <br /> 5. Membership on subcommittees shall be voluntary unless the specific advisory board <br /> policy dictates otherwise. <br /> SECTION VIII. QUORUM AND VOTING <br /> A. Quorum <br /> 1. A quorum for a meeting of an advisory board and any subcommittee thereof shall <br /> consist of a majority of the number of appointed members. Vacant positions are not <br /> counted when determining if a quorum is present. <br /> 2. Members who remotely attend a meeting may be counted present for purposes of a <br /> quorum. <br /> B. Voting <br /> 1. Unless otherwise required by law, all decisions shall be reached by a simple majority <br /> vote. <br /> 2. All voting will be conducted in open meetings, except when in closed session where <br /> such closed session is permitted by North Carolina law. <br /> 3. No issues can be voted upon unless a quorum is present. <br /> 4. Only appointed members can vote at advisory board meetings. <br /> 5. Appointed members shall not delegate their vote to another member. <br /> 6. The Chair of the advisory board may participate and vote on all issues. <br /> 7. Voting by proxy is not authorized and shall not be allowed. <br /> 8. Members may not abstain from voting but where a member has a conflict of interest <br /> the member may be excused by majority vote of the advisory board. <br /> 9. Members of advisory boards must be present to vote. Presence may be accomplished <br /> through remote attendance or physical attendance. <br /> Adopted 2-2112;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22 <br /> 11 <br />