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11 <br /> continue until simultaneous communication is restored and if simultaneous <br /> communication cannot be restored, the meeting will be adjourned without further <br /> action. <br /> E. Notice of Meetings Generally <br /> 1. Notice of advisory board meetings,including public hearings and appeals if applicable, <br /> and agendas shall be made available to all members and interested parties, and to <br /> any person who requests such notice,at least ten(10)days in advance of the meeting <br /> by e-mail and by posting on the Orange County government website. <br /> 2. All applicable notice requirements established by North Carolina law shall be <br /> followed. <br /> 3. Prior to January 5t" of each calendar year advisory boards shall post their meeting <br /> schedules in a readily accessible location. Such schedule shall also be delivered to the <br /> Clerk to the Board of Commissioners for posting to the Orange County website. <br /> F. Agendas <br /> 1. Board members and/or staff members shall submit agenda items to the Chair and <br /> staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2. The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding <br /> the nature of each agenda item. <br /> 3. As a general rule,only those items appearing on the agenda will be discussed or voted <br /> on. However, if an item is raised by a member of the public,the advisory board may <br /> accept public comment and discuss the item so long as no action is taken until a <br /> subsequent meeting. <br /> 4. With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be <br /> presented to the advisory board for members' review will be included in this package <br /> at least ten (10) days before the meeting. <br /> 5. All recommendations and reports of the advisory board, approved in the form of <br /> motions,shall be conveyed exclusively to the Orange County Board of Commissioners <br /> for consideration, approval or denial. Outcomes are reported back to the advisory <br /> board. <br /> G. Minutes <br /> 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br /> the Board of Orange County Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> SECTION VII. SUBCOMMITTEES <br /> A. Purpose and Formation <br /> 1. Subcommittees may be formed by the advisory board to research and make special <br /> recommendations on special issues or areas in order to carry out the duties of the <br /> advisory board. <br /> Adopted 2-2112;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22 <br /> 10 <br />