Agenda - 04-01-2004-2 - Laserfiche WebLink

Browse Search

o Exterior building maintenance (roof, gutter systems, etc.) ~ o Maintaining property insurance on the building (costs to be reimbursed annually) o Right of First Refusal -should owner choose to sell building during or at the termination of the proposed lease. The Board is well aware of the significant need for storage by County departments, Items such as voting equipment consume valuable space in the basement of the .Jail, Emergency Management supplies and equipment are stored at eight different locations across the County, Use of this building would be substantial progress in meeting those needs for the near and intermediate term. The building lease includes a Right of First Refusal (ROFR) that would enable the County to make this facility a permanent storage solution, assuming agreement on terms could be reached, or at the least, would allow storage solutions to be immediately implemented while a permanent solution was explored and funded, In addition to meeting specific storage needs, operational space needs for the Emergency Management Department could also be addressed through this facility.. The space needs of Emergency Management, as articulated in the 2000 Space Needs Assessment, have been further exacerbated by the events following 9/1 1/01 and can no longer be met by the existing facility, The Emergency Management Director has proposed to move approximately eight employees in the Fire Marshal and Emergency Medical Divisions to this location. The almost immediate access to I-85/40 (,3 miles to the south) and Highway 70 (approximately one block to the north) makes this site easily accessible to north, south and central points of the County, In addition, the building is easy to find and easily accessed by others in the event of a disaster. This is a primary benefit since proposed storage items include disaster supplies (cots, blankets, water food, chainsaws, etc), terrorism preparedness equipment (mobile hospital, shelters, decontamination supplies, respirators, pharmaceuticals) and Haz-Mat supplies and equipment (protective suits, respirators and containment supplies), many of which would be distributed to other government agencies or volunteers during disaster situation, Currently, these items are stored at up to eight different locations, many of which are not climate controlled, thereby significantly reducing the useful life of many of the items. This building would provide an opportunity for improvement in inventory control and significantly improve the distribution methods employed if a disaster situation arises, Beyond the Emergency Management need, the building would substantially address storage needs for bulky, institutional items used by County departments, The most frequently cited example is the voting equipment, which must be stored in aclimate-controlled environment. The equipment currently consumes a substantial portion of the basement of the .Jail. Should the Board choose to approve this lease, a survey will be conducted among County departments to update the needs information obtained in 2000, A floor plan would then be constructed to determine the availability of storage space based on priorities such as these: o Emergency Management storage of supplies and equipment (non-record related) o Other department institutional storage needs (non-records related, Example: Voting equipment, car seats for programs, baby formula, diapers, etc). ^ Climate control required ^ Non-climate control required o Permanent records storage needs o Non-permanent records storage needs