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3 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: March 16, 2004 <br />Action Agenda <br />Item No. c~ ~ ~. <br />SUBJECT: Lease Approval: Storage Facility and Emergency Management Overflow <br />Office Space; Efland <br />DEPARTMENT: Purchasing and Central <br />Services <br />PUBLIC HEARING: (Y!N) No <br />ATTACHMENT(S): <br />Lease <br />Building Information <br />INFORMATION CONTACT: <br />Pam .Jones, (919) 245-2652 <br />Nick Waters, (919) 245-3030 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider leasing a building in Efland, NC, in which to house certain Emergency <br />Management functions and storage, as well as to provide storage for bulky institutional items for <br />all County departments. <br />BACKGROUND: The County has been offered the opportunity to lease a building in Efland <br />previously used for manufacturing. The building, located at 3501-A Forrest Avenue in Efland, <br />contains a total of 22,966 square feet of space, of which approximately 1,120 square feet is <br />appropriate for office use. The building is centrally located and easily accessible via I-85/40, <br />which is approximately .3 miles away, and Highway 70, approximately 1 block away. <br />Highlights of the lease terms proposed are as follows: <br />• $2.25 per square foot ($51,674), plus reimbursement far taxes and insurance, <br />approximately $5,000 per year; <br />• 3% annual escalation on rent cost <br />Term: 5 years <br />22,966 square feet is contained within the building that would be used for office and <br />storage purposes and is the basis of the rent assessment. A metal building, <br />approximately 1,260 square feet is also on the site. <br />County responsibilities include: <br />o Utilities <br />o Janitorial services <br />o Grounds care (minimal) <br />o Interior systems maintenance (heating/a/c) <br />o Maintenance of loading dock (new) <br />Landlord responsibilities would include: <br />