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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 1, 2004 <br />Action Agenda <br />Item No. <br />SUBJECT Storage Issues -Potential Lease Approval <br />DEPARTMENT: Purchasing and Central <br />Services <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Abstract from March 16, 2004 with <br />Attachments <br />INFORMATION CONTACT: <br />Pam Jones (919) 245-2652 <br />Nick Waters (919) 968-2050 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To receive information regarding storage needs for County departments, office <br />space needs for Emergency Management Department and to consider leasing a building to <br />accommodate the stated needs; and other alternatives, <br />BACKGROUND: At a meeting on March 16,2004, the Board was presented with information <br />about an opportunity to lease a building at 3501 Forest Avenue, Efland, which would be used as <br />a storage facility and as office space for the Emergency Medical and Fire Marshal Divisions of <br />the Emergency Management Department. The Board requested additional information <br />regarding the need for storage. <br />The 2000 Space Needs Assessment reflected storage as a significant space need for almost all <br />County Departments, Additional records storage was the most requested by departments, <br />although the need would have been primarily addressed through additional space proposed in <br />the Needs Assessment recommendations. More difficult to address in the proposed expanded <br />facilities are the storage needs for the institutional/industrial type items, Examples include EMS <br />supplies, disaster response supplies, voting equipment, <br />Space requirements far some of these items go beyond storage in ideal circumstances, Voting <br />equipment, for example, must be set up and tested prior to being shipped out to precincts, This <br />would preferably be accomplished at the storage site if there were sufficient area and electrical <br />resources to do so, Some emergency management supplies also go beycnd storage only as <br />well. Further, the events of 9-11-01 brought many changes in disaster readiness and response <br />procedures, Materials, supplies and equipment may need to be assembled and packaged prior <br />to it being distributed, particularly in the event of biological exposures by a large part of the <br />community, The manner in which emergency supplies are now stored, because of insufficient <br />storage space at a single location, would make this difficult. In addition, a variety of day-to-day <br />