Agenda - 11-02-2005-9a - Laserfiche WebLink

Browse Search

overall SportsPlex facility. As discussed at the Board's September 16 meeting, staff are recommending that the County contract with Recreation Factory Partners (RFP), Inc, to accomplish this function. The Orange County Department on Aging will provide programming for the Senior Center, but RFP would manage/support/maintain the physical space that houses the Senior Center. At the outset of the County's ownership of the SportsPlex, RFP would provide programming for all other aspects of the facility (e.g, ice, aquatics, fitness, food service) using a combination of existing staff and management support from other RFP regional facilities. Over time, it is conceivable that other subcontractors might be sought to operate various programs within the SportsPlex with the review and concurrence of the County, The proposed contract period would run from the County's closing an the SportsPlex property through the end of June 2008. This two and a half year pilot facility management period would afford RFP adequate time to demonstrate its vision and ability to execute a strategic plan for the facility's service to the Orange County community, and would permit renewal of the agreement if the County and RFP are mutually satisfied with the arrangement through FY 2007-08, As suggested by the Board, staff considered management contracts from several other local government jurisdictions already engaged in the general recreation management field. The County Attorney drafted the attached management agreement with RFP while borrowing heavily from an existing well-conceived Cabarrus County contract. The County's project manager has prepared a summarized version of the major deal points of the management contract, which staff will review with the BOCC at this November 2 meeting. John Stock, principal and founding member of RFP (previously introduced to the Board as Ice Ventures), will attend the meeting and present background information about his company's approach, capabilities, achievements, and core competencies, as outlined in the attached management philosophy statement. RFP owns, operates, and/or manages seven ice-related facilities across North Carolina and offers an additional benefit to the SportsPlex operation through its ability to call on in-house specialist expertise as needed from elsewhere in its North Carolina operations. FINANCIAL IMPACT: The agreement provides for a monthly management fee of $6,250, or $75,000 per year, The recent Blackman & Sloop CPA audit of 5portsPlex revenues and expenses for the year ending May 31, 2005 reflected overall operating expenses of nearly $2..2 million, of which salary and payroll expenses constituted about $840,000, The cast of this agreement will be paid through the SportsPlex operating budget, which will be maintained in an enterprise fund that is separate from the County's General Fund, The BOCC will approve an interim SportsPlex operating budget for the balance of FY 2005-06 in December, and approve an operating budget for the SportsPlex Fund for each subsequent year as part of the County's annual budget process, RECOMMENDATION(S): The Manager recommends that the Board approve the agreement with Recreation Factory Partners, Inc„ subject to final review by staff and the County Attorney, and authorize the Chair to sign it.