Agenda - 11-02-2005-9a - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 2, 2005 Action Agenda Item No. R-q SUBJECT: SportsPlex Facility Management Agreement DEPARTMENT: Manager/Attorney/Purchasing/ Finance PUBLIC HEARING: (Y/N) No ATTACHMENT(S): RFP Management Overview Facility Management Services Summary Proposed Agreement with RFP INFORMATION CONTACT: Rod Visser, 245-2308 Geof Gledhill, 732-2196 Pam .!ones, 245~~2652 Ken Chavious, 245-2453 PURPOSE: To review and approve an agreement between Orange County and Recreation Factory Partners, Inc. to provide overall facility management for the Triangle SportsPlex, upon the County's anticipated closing on the acquisition of that facility in December 2005, BACKGROUND: Since 2004, County staff have been working at the direction of the Board of Commissioners to perform due diligence analysis regarding the County's potential interest in acquiring the Triangle SportsPlex property. The County's interests relate not only to recreation opportunities, but also to a proposal to construct the new Central Orange Senior Center in conjunction with an expansion of the SportsPlex. The SportsPlex is an 82,000 square foot facility in the Meadowlands Business Park in Hillsborough that provides a regulation ice rink, three swimming pools, fitness equipment, and other recreation amenities, The County operates a small senior center in rented space on property immediately adjacent to the SportsPlex property, Co-location of the SportsPlex and new senior center offers the opportunity to: 1) keep a widely used community recreation facility in place; 2) mare quickly bring on line a new senior center that can be built at lower overall cost than a standalone facility; and 3) operate both the recreation facility and the senior center more cost effectively by spreading certain fixed casts aver several different operations In June 2005, the BOCC approved a contract to purchase the SportsPlex property subject to several contingencies, including Hillsborough approval of the senior center expansion development application, securing of bank financing for the acquisition, and North Carolina Local Government Commission (LGC) approval of the financing proposal, As reported at the October 18 BOCC meeting, the County has secured the approval of the Hillsborough Board of Adjustment for the senior center expansion and favorable short-term financing for the $6 million acquisition price from Bank of America at a variable interest rate estimated at about 3,15%, LGC review of the County's financing proposal is docketed for December 6, 2005, If that is approved, staff anticipate closing on the SportsPlex property no later than December 16, 2005, Consistent with previous direction from the Board that County employees not operate the SportsPlex, staff have been working to identify a recommended contractor to manage the