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written agreement to extend said date by the Parties or their successors in interest . The parties <br /> agree that this Agreement may be extended only one time . However, both parties agree that if <br /> the Grantee fails to place its order for the portable radios with its vendor by February 5 , <br /> 2025 , no extension of this Agreement will occur. <br /> 6 . Project Schedule . Grantee shall prepare and deliver a project schedule consistent with this <br /> Agreement that substantially conforms to the following . <br /> a . The Project is planned to be completed in three (3 ) phases , with the entire project <br /> completed in approximately fifteen ( 15 ) months : 1 ) procurement and planning ; 2) delivery, <br /> programming, and testing , and 3 ) training, final testing, and acceptance . The proposed <br /> budget and project plans shall be reviewed, revised, and provided to the 911 Board <br /> Executive Director as provided in Subsection 2 (e) above . These revised documents must <br /> reflect any changes and special conditions of the Grant award . <br /> b . Project timelines and milestones identified in the Grant Application are <br /> incorporated herein by reference . <br /> c . The PSAP will continue to operate during the Project , therefore , there will be no <br /> disruption to 911 call taking and emergency dispatching services . <br /> d . Grantee will procure all goods and/or services for the Project in compliance with <br /> State and local procurement laws , rules , and regulations , consistent with the Grant <br /> Application and approved project budget . <br /> 7 . Delivery of Grant Funds . The total Grant Funds equal the amount stated in the Grant <br /> Application contained in Exhibit C of this Agreement . Grant Funds shall be held by the 911 Board <br /> and delivered as follows : <br /> a . Funds shall be released to Grantee to reimburse the Grantee for its purchase after <br /> receiving copies of Grantee ' s contracts , purchase orders , and invoices therefor, and <br /> Grantee ' s satisfactory completion of its obligations under this Agreement . Each <br /> deliverable offered by the Grantee shall be clearly itemized to show the expenditures meet <br /> the scope of this Agreement, to include professional work performed and invoices for <br /> supplies . The Grantee shall ensure that all payments are reconciled to an applicable vendor <br /> quote to show the eligible and ineligible amounts awarded and the specific funding stream, <br /> and in sufficient detail to show the expenses in the invoice are defined to show they were <br /> part of the grant award and that the task in the milestone was completed . Grant Funds shall <br /> not be used for updating data gathered during the Project . The 911 Board may release <br /> Grant Funds directly to subgrantees upon receipt of evidence satisfactory to the 911 Board <br /> Executive Director that all conditions necessary to release such Funds have been satisfied . <br /> Such evidence may comprise demonstrated compliance with work and payment schedules <br /> of this Agreement and any agreement with a Subgrantee, relevant contracts , purchase <br /> orders and invoices therefor, satisfactory completion of testing and acceptance criteria of <br /> Grantee ' s contracts with its vendors , approval of the Grantee, and such other evidence as <br /> the Executive Director deems reasonably necessary or proper . Payment schedules may <br /> include pre - determined progress payments , payments based upon time and materials that <br /> are not to exceed a maximum amount, retainage , and such other terms that are consistent <br /> with this Agreement . <br /> Page 6 of 21 <br />