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Exhibit A <br /> Reporting Schedule <br /> Grantee shall report the following to the Board, by providing information to the Executive <br /> Director : <br /> 1 . Grantee ' s contracts shall include performance measures and acceptance testing criteria to <br /> ensure that the equipment and services meet the operational and technical requirements of <br /> the 911 center . Grantee shall provide copies of contracts , purchase orders and invoices for <br /> any equipment or services for which Grant Funds will be expended, including direct <br /> disbursements to subgrantees , if any . Such items shall be reported to the Executive Director <br /> in a timely manner to ensure prompt payment for any authorized invoices . <br /> 2 . Progress Reports or assessments that demonstrate the success , or lack thereof, of the Project . <br /> The progress reports shall include activities and actions within the Scope of Project ( Section <br /> 2) , Project Schedule ( Section 6) , any changes in the governance proposed in the Grant <br /> Application ( Section 3 ) , achievement or progress regarding PSAP priorities identified in the <br /> Grant Application and the following information : a comparison of actual accomplishments <br /> to the goals and objectives described in the Grant Application as such are established for the <br /> period and any significant findings ; reasons why established goals were not met, if <br /> applicable ; and other pertinent information including, where appropriate , analysis and <br /> explanation of cost overruns or projected changes in time or funding needed for completion <br /> of project objectives . <br /> 3 . A general project timeline of milestones is listed or incorporated herein . <br /> 4 . Interim Reports <br /> a . The Grantee shall submit one copy of the interim report via email in PDF format to <br /> the Executive Director and the PSAP ' s assigned Regional Coordinator on or before <br /> 1 February 2025 , using the attached template in Exhibit B . <br /> 5 . Final Project Report <br /> a . The Grantee shall submit one copy of the final project report via email in PDF format <br /> to the Executive Director and the PSAP ' s assigned Regional Coordinator within 45 <br /> days after the end of the project period using the attached template in Exhibit B . <br /> b . The final project report shall document and summarize the results of the work . It <br /> shall include detailing the activities , expenditures of the funds , and the ways in which <br /> the needs identified in the Grant Application were met . The final report shall be <br /> submitted within 45 days after the end of the project period, and shall be accompanied <br /> by supporting documentation for all expenditures of the Grant Funds . <br /> c . The Grantee shall submit at the same time of the final report the final invoices to be <br /> reimbursed . The Grantee agrees that final invoices shall not be reimbursed by the <br /> Board until the final report is received and approved as meeting the requirements of <br /> Rule 09 NCAC 06C . 0405 (c) . <br /> Page 18 of 21 <br />