11.1.23 Planning Board Minutes - Laserfiche WebLink

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Approved with Amendment 12.6.23 246 Charity Kirk asked if an online only meeting gets better involvement and it was discussed that while a virtual meeting can 247 be done, staff has been informed by the consultants of the difficulty. 248 249 Beth Bronson discussed having a presentation by the consultant team at a public meeting to allow residents to come hear 250 the presentation and offer public comment. 251 252 Adam Beeman suggested making a YouTube video of the presentation. Charity Kirk suggested using Facebook video 253 advertising. Mr. Beeman also suggested using a QR code at local store registers. 254 255 Online versus in person participation was discussed. Mr.Altieri stated that with the Climate Action Plan and the 256 Countywide Strategic Plan, there was more robust engagement with an online format. 257 258 Statler Gilfillen proposed the idea of having local students create a video to promote and inform the public of the 259 Comprehensive Plan. 260 261 Adam Beeman proposed to include information on the Plan in a school newsletter, using the example that he gets a 262 newsletter from Orange High School weekly. 263 264 Marilyn Carter stated that our listening events need to take place within those communities whose members we don't 265 always hear from. 266 267 Chris Johnson acknowledged that the current Planning Board makeup does not exemplify diversity. 268 269 Beth Bronson: I would like to make a motion that we add a presentation,the same presentation that's given to the BOCC. 270 Is there any way we could duplicate that to the public, or to the Planning Department? Whatever they present to the 271 Planning Department or to the BOCC,they just do a repeat presentation to the Planning Board? 272 273 Cy Stober: You could recommend it,it would have to be a budget amendment and a scope amendment to our contract with 274 Clarion. So, it would probably cost about, somewhere in the neighborhood of$7,000 or more dollars to do that. 275 276 Beth Bronson retracted her motion and discussed attendance of Planning Board members to the BOCC work session. Ms. 277 Bronson stated that the Planning Board needs to think of a way to involve the public in a public hearing format to gain more 278 feedback. 279 280 Beth Bronson: We could add this to our agenda. Any time we meet, there could be an agenda item that addresses us 281 holding ourselves accountable for public outreach. 282 283 Charity Kirk: I think an agenda item would be beneficial if there's something that the public is coming to already, but we 284 don't have that much stuff going on right now. I don't I feel like a 20-minute report at the beginning of a meeting before 285 something else to just inform anybody who's here. 286 287 The Board and staff discussed having a brief debrief of the Plan at next meeting of the Planning Board that would have an 288 item likely to generate public turnout. 289 290 Beth Bronson: What about a regular agenda item to address any status change or updates to the Comp Plan that will be 291 going along with any upcoming agenda items that will go in that meeting. So, if we just left it at the item of: "Is there an 292 update?" "No." "Is there an update?" "Yes."