11.1.23 Planning Board Minutes - Laserfiche WebLink

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Approved with Amendment 12.6.23 199 participation in these activities. So, I would suggest trying to do more open interview style questions or less structured. At 200 least have something where there's a conversation allowed that's less structured where a moderator is sort of listening, but 201 it's not too long because if it gets too long, then people can go off. It's just an interesting balance. 202 203 Tom Altieri: Okay. So that's good feedback, and we'll share that with our professional consulting team to help us plan for 204 the subsequent meetings. 205 206 Steve Kaufman provided the idea of having a large hall with diagrams and a floating style,which was used by the 207 Department of Transportation (DOT)for other projects. 208 209 Adam Beeman emphasized that there is a need to educate the public on legislative changes that have impacted Orange 210 County, specifically 160D. 211 212 The Planning Board discussed the difficulties of achieving public attendance for meetings in the evening. 213 214 Planning Board members discussed other engagement ideas for the Plan, including attending Hillsborough's Last Friday 215 and the Farmer's Market and potentially having the Planning Board table at some of these events.Beth Bronson discussed 216 having board members from other jurisdictions' advisory boards promote the event. 217 218 Tom Altieri: That is actually an ongoing organic conversation with Clarion actually, because they've done it a number of 219 different ways in engaging with municipalities. But it needs to be crystal clear to the public that we will not be looking at the 220 towns,the municipalities'zoning or land use practices, and really having minor commentary on that and partnerships with 221 them. But we won't be looking at their land use or their zoning as part of this effort other than where the overlap is. 222 223 Cy Stober: Well,and this is Tom's project, I do want to identify that he worked very closely with Clarion. We interviewed all 224 the planning directors of the municipalities, and we made sure that their mayors and their managers are aware of this, or 225 our manager has made sure that their managers are aware of our comprehensive planning efforts. So, there are things 226 that are less visible that are happening, but all those planning directors were interviewed as part of the stakeholder 227 interviews for our comp plan. 228 229 Chris Johnson: But that's a fair point. If this isn't in touching the incorporated areas,the Hillsboroughs and the Chapel Hills 230 or whatever, it may be confusing to the public if we set up shop in the municipalities and then are handing out information 231 that doesn't affect them in the slightest. 232 233 Cy Stober: Yes, and again,we've had long conversations with Clarion about this. Wake County, they had a very robust 234 engagement effort,and that was with all the municipalities in Wake County. Clarion did the work there. They had to make 235 that distinction very clear and just basically,you can never say it enough times. This is not for Cary. This is not for Raleigh. 236 This is, you know, not for Morrisville. This is for the County. 237 238 Statler Gilfillen proposed the idea of holding the meetings with simultaneous virtual participation. 239 240 Cy Stober: What we've heard both at the planning conference this past year and prior kind of professional discussions is 241 that no,the folks who are attending virtually are disadvantaged inherently because you have to have a very concerted effort 242 to make sure that they essentially have an advocate watching the screen who can intervene and disrupt the more organic 243 conversation happening with the in-person meeting and say"we have comments from online." It's not impossible, but it 244 takes a lot of effort to create a sense of fairness. 245