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Approved with Amendment 12.6.23
<br /> 103 office and department and for the county at large. So that's a continued conversation we'll be having with Dr. Fairbanks,
<br /> 104 and I think TBD on what that exactly looks like.
<br /> 105 Beth Bronson clarified the selection approach for the interviews. Tom Altieri clarified that they targeted hard to reach
<br /> 106 communities.
<br /> 107
<br /> 108 Beth Bronson and Tom Altieri discussed the naming of the Land Use Plan and the history of planning processes in Orange
<br /> 109 County.
<br /> 110
<br /> 111 Marilyn Carter:Thank you,Beth. So, I had the opportunity to attend the session at the Bonnie B. Davis facility last weekand
<br /> 112 it was certainly fun. I will say that. And it was certainly informative. There was a lot of great information that was presented
<br /> 113 to the participants. One of the things that I did observe was, and of course I'm very happy to hear that the asynchronous
<br /> 114 online engagement is coming up, it's going to be a great opportunity to reach out through that DEI resource to identify
<br /> 115 participants. And one of the questions that I had was as we look at bringing that engagement in, is some of the way that
<br /> 116 we're going to be bringing people together going to be in the community in addition to being in some of these very
<br /> 117 accessible places like the Bonnie B. Davis facility? Perhaps like the Social Services Building in Chapel Hill. Are there
<br /> 118 going to be some activities planned,for example, in churches and in Latino communities? Perhaps some of the less easily
<br /> 119 thought of areas where people feel comfortable engaging and being open because they're surrounded by people that look
<br /> 120 like them, that are in their community that they live with?
<br /> 121
<br /> 122 Tom Altieri: I did mention the Agricultural Summit,and so that is one example that we have discussed with the consultant
<br /> 123 team thus far. And we'll be discussing other opportunities with them on locations and we expect a mixed group to come to
<br /> 124 us, or do we go to them. I can tell you what the contract includes. And so, there are three public workshops, each one
<br /> 125 opening up an engagement window, and then approximately six meetings in addition to that that could be floating. So,we
<br /> 126 could have more upfront,more at the end. But two of those six are the ones that we're looking at targeting for January. And
<br /> 127 so those would be community meetings different from the meetings with the Planning Board,the Board of County
<br /> 128 Commissioners, and then the public hearings. So that's what's in the contract.
<br /> 129
<br /> 130 Beth Bronson and Marilyn Carter discussed meeting timing,workshop format,and potential outreach efforts by the project
<br /> 131 team and by the Planning Board with Tom Altieri.
<br /> 132
<br /> 133 Marilyn Carter: One follow-on question I'll be most interested in is to hear,once we have the DEI and we're exercising that
<br /> 134 to reach out to the community, is the multimodal—how are we reaching them? Are we reaching folks through email? Are
<br /> 135 we reaching folks, of course, on social media? Are we reaching folks through telephone calls? I'll be very interested in
<br /> 136 hearing how that is going in that element of the plan.
<br /> 137
<br /> 138 Tom Altieri: I could give you a quick rundown of how we notified for the workshop. So,we have our list of advisory board
<br /> 139 members. These would be the ones that were identified as really land use stakeholders, there's seven or eight of those.
<br /> 140 So,their memberships were emailed. A little over 50 organizations that our consultant identified through the database
<br /> 141 where we had existing contacts. So,they were sent emails as well. These would be with flyers included in English and in
<br /> 142 Spanish. With the help of our Community Relations department,they pushed out in both English and Spanish notices on
<br /> 143 Facebook,X, Instagram, and Nextdoor,which reaches, they say, 53,000 people. We had notices in the weekly Orange
<br /> 144 County newsletter, I'm sure you probably received those,as well as our department monthly newsletter. There is a banner
<br /> 145 with a link to additional information on the County's main home page. So,if you go to the home page,there's a link there on
<br /> 146 where you can get more information. I think it's our nice new logo that's there. We have that project-specific website that
<br /> 147 is linked from our department website. And then finally,throughout the various monitors and County buildings,there was a
<br /> 148 newsflash there advertising for that meeting. So that's how we did it the first time around. Again, not targeted but, you
<br /> 149 know, a pretty good blast out there. And so,as an initial meeting,we were pleased with the turnout. But we do need more
<br /> 150 diversity.
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