Agenda - February 15, 2023 School Capital Needs Workgroup Agenda with notes

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o Rani concurs with Bonnie and Patrick. Appreciates workgroup forum for interim needs. • Bonnie asks if we can do an interim capital plan until consultant work is done, currently needs to provide 10 year plan to county. o Jean recommends continuing 10 year plan, as consultant has not yet been approved by board. o Kirk says county needs a 10 year plan, as it is important for the county to understand its debt capacity. Helps county understand size for next bond issuance. Also, the board only approves year 1 of the CIP, and the rest functions as a plan, which can change for year to year. o Al says there is still a plan to use funding for major maintenance projects. Sees the consultant's role is to help for bond issuance and the next steps. o Patrick states there needs to be understanding that long range plans are based on estimates from 10 year old plans. So long as that estimate is understood. o Travis confirms that we need dollar amounts for out years; that exact projects can change. • Jean asks that we get the document that shows the unfunded needs, not just the funding amounts. o Kirk — when we provide forms to schools we do ask for unfunded needs, which is tracked year to year. o Jean—asks if that is given by year. o Kirk—is given as a 10 year total, not by year. o Rani—we can provide a signal based on current assessment, but consultant will provide that information in more detail. 5. Next Meeting is TBD • Jean—suggests every 2 months from this month-April, June, and August. • Jean suggests April Meeting to discuss CIPs. o Kirk—April meeting will occur after Manager presents Recommended CIP. o Patrick—useful to have CIP discussion to coordinate projects to bid. • Jean suggests using April Meeting to meet with consultant,to assess scope of work. • Rani request SAFPOTEC update at April Meeting. Wants this group to have input on that process. o Jean asks when if there will be a formal plan at April meeting,may be better for June meeting. o Perdita—SAPFOTEC will receive presentation from OREd,will determine pace of next steps. o Bonnie asks if there is guidance on an upcoming needed redistricting based on Mebane growth. ■ Cy — staff have draft of SAPFO annual report which includes projections from 5 models. ■ Patrick — SAPFO, OREd and other models play a role in reassignment.