Agenda - August 16 2023 School Capital Needs Workgroup Agenda with minutes

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Traditionally we've had a problem with SAPFO underestimating capacity. This new MOU indicates that capacity changes will be built in to the models, is that correct? • Perdita: yes, school capacity comes from the school districts and it will continue to do so. The Woolpert study will help school districts to better define capacity numbers. The pre-k and special education issue has been an issue of SAPFO • Jean: I think this process needs to be slowed. As elected officials it will take some time to look at this and I would want a work session to look at what SAPFO was designed to do,what were the problems that came to it, and see if this MOU addresses the issues that we want to. Because of the complexity,taking the time to do it is going to be key. As a former school board member during a time with a lot of development, this could happen again. I don't want to end up where we were before, where we don't have an MOU that isn't proactive to development and planning. Part of that for me is understanding the standards. The benefit of SAPFO was that we saw what the capacity was. Understanding of capacity with SAPFO and Woolpert should be established before we look at a new approach. • What are the standards that'll be used in the MOU? I don't see that in the MOU at this point, so I would not be in support of it. • The old system was very cumbersome for staff and not used, so we need to have changes. But giving something over to a consultant, what is the model the consultants use, are they going to be adequately capturing the student numbers, etc. Those answers for me and deep understanding need to come first before changing the MOU. • Rani: I agree. I know that the school boards will want to be brought along. These are the questions they'll want to understand as well. • Cy: We have two paths ahead of us administratively: we have a trigger on Nov 15th to begin the annual reporting. There's been acknowledgement that the report is inadequate to describe capacity needs. But we can proceed with the report. The other option is to present the resolution of intent to the BOCC to acknowledge this process and the proposal of an alternative process to forgo the annual report, and instead receive report from ORED and results from this body. We need clarity by October on what to prepare. • Jean: At this point I don't know. BOCC chair needs to look at scheduling with county staff. Maybe there's another way of not having to write the report,but we need to be cautious in the way this is being rolled out. • Bonnie:We're in the middle of the redistricting process,just starting that. Monday we'll get a report from ORED on capacity and how we want to change things in our schools. So the question is what modeling is being used. Are we a pilot for the new process? We can't wait, we're moving.