Agenda - April 19, 2023 School Capital Needs Workgroup Agenda with Minutes

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o David — "art and science". Consultant can see some overall trends, but district leaders may be able to provide the "why" students leave. • Rani— sees maintenance needs as an important deliverable. Asks which standards will be used? o David — uses state, local and internal standards to determine best use, negotiate between groups. • Jean—who are being talked to during consulting? o David — Patrick Abele and Al Ciarochi are the points of contact for these conversations. • Jean/Rasi—What sustainability and safety features are considered? o Jessica — can use some standards to plan for replacement costs to match sustainability needs going forward. o David—we can set safety standards, like front office must have direct site line to main entry. We then grade how buildings match and don't match that. Assess the gap. • Bonnie—how do the space considerations come from?As well OCS needs the info as school district going through redistricting. o David—need to have input data from school districts to create deliverables, all data that consultant creates will be accessible to school districts. • Rani—when will school board be provided this information? o Jessica — we will coordinate with school staff for presentations to school boards. 3. SAPFOTAC Action Items Update — NC State OREd Student Projection Model Cy gives introduction • Thomas Dudley Presents (Slides Provided with Minutes) o OREd uses historic enrollment data and current/future land use growth to project future enrollment. Provide school and district capacity information. o Provides information about NC State's Institute for Transportation Research and Education (ITRE) provides information related to Transportation in NC for over 40 years. Within ITRE is Operational Research and Educational Laboratory (OREd), which provides unbiased expertise to help depoliticize the school planning process. o Provides enrollment forecasts,land use studies,out of capacity analysis,and optimization. Has worked with many districts in NC, including OCS and CHCCS in the past. o Enrollment forecast utilizes land use changes and development to help project future enrollment. Coordinate with all planning agencies. o Provides enrollment out-of-capacity table of Chatham County as example, showing capacity by school over ten year period. o Shows Johnson County GIS example, shows how planned development would be modeled. Uses comparable current developments to project a student generation rate for future development.