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8 <br /> written agreement to extend said date by the Parties or their successors in interest. The parties <br /> agree that this Agreement may be extended only one time. However, both parties agree that if <br /> the Grantee fails to place its order for the portable radios with its vendor by February 5, <br /> 2025, no extension of this Agreement will occur. <br /> 6. Project Schedule. Grantee shall prepare and deliver a project schedule consistent with this <br /> Agreement that substantially conforms to the following: <br /> a. The Project is planned to be completed in three (3) phases, with the entire project <br /> completed in approximately fifteen(15)months: 1)procurement and planning;2)delivery, <br /> programming, and testing; and 3) training, final testing, and acceptance. The proposed <br /> budget and project plans shall be reviewed, revised, and provided to the 911 Board <br /> Executive Director as provided in Subsection 2(e) above. These revised documents must <br /> reflect any changes and special conditions of the Grant award. <br /> b. Project timelines and milestones identified in the Grant Application are <br /> incorporated herein by reference. <br /> C. The PSAP will continue to operate during the Project; therefore, there will be no <br /> disruption to 911 call taking and emergency dispatching services. <br /> d. Grantee will procure all goods and/or services for the Project in compliance with <br /> State and local procurement laws, rules, and regulations, consistent with the Grant <br /> Application and approved project budget. <br /> 7. Delivery of Grant Funds. The total Grant Funds equal the amount stated in the Grant <br /> Application contained in Exhibit C of this Agreement. Grant Funds shall be held by the 911 Board <br /> and delivered as follows: <br /> a. Funds shall be released to Grantee to reimburse the Grantee for its purchase after <br /> receiving copies of Grantee's contracts, purchase orders, and invoices therefor, and <br /> Grantee's satisfactory completion of its obligations under this Agreement. Each <br /> deliverable offered by the Grantee shall be clearly itemized to show the expenditures meet <br /> the scope of this Agreement, to include professional work performed and invoices for <br /> supplies. The Grantee shall ensure that all payments are reconciled to an applicable vendor <br /> quote to show the eligible and ineligible amounts awarded and the specific funding stream, <br /> and in sufficient detail to show the expenses in the invoice are defined to show they were <br /> part of the grant award and that the task in the milestone was completed. Grant Funds shall <br /> not be used for updating data gathered during the Project. The 911 Board may release <br /> Grant Funds directly to subgrantees upon receipt of evidence satisfactory to the 911 Board <br /> Executive Director that all conditions necessary to release such Funds have been satisfied. <br /> Such evidence may comprise demonstrated compliance with work and payment schedules <br /> of this Agreement and any agreement with a Subgrantee, relevant contracts, purchase <br /> orders and invoices therefor, satisfactory completion of testing and acceptance criteria of <br /> Grantee's contracts with its vendors, approval of the Grantee, and such other evidence as <br /> the Executive Director deems reasonably necessary or proper. Payment schedules may <br /> include pre-determined progress payments, payments based upon time and materials that <br /> are not to exceed a maximum amount, retainage, and such other terms that are consistent <br /> with this Agreement. <br /> Page 6 of 21 <br />