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20 <br /> Exhibit A <br /> Reporting Schedule <br /> Grantee shall report the following to the Board, by providing information to the Executive <br /> Director: <br /> 1. Grantee's contracts shall include performance measures and acceptance testing criteria to <br /> ensure that the equipment and services meet the operational and technical requirements of <br /> the 911 center. Grantee shall provide copies of contracts, purchase orders and invoices for <br /> any equipment or services for which Grant Funds will be expended, including direct <br /> disbursements to subgrantees, if any. Such items shall be reported to the Executive Director <br /> in a timely manner to ensure prompt payment for any authorized invoices. <br /> 2. Progress Reports or assessments that demonstrate the success,or lack thereof,of the Project. <br /> The progress reports shall include activities and actions within the Scope of Project(Section <br /> 2), Project Schedule (Section 6), any changes in the governance proposed in the Grant <br /> Application(Section 3), achievement or progress regarding PSAP priorities identified in the <br /> Grant Application and the following information: a comparison of actual accomplishments <br /> to the goals and objectives described in the Grant Application as such are established for the <br /> period and any significant findings; reasons why established goals were not met, if <br /> applicable; and other pertinent information including, where appropriate, analysis and <br /> explanation of cost overruns or projected changes in time or funding needed for completion <br /> of project objectives. <br /> 3. A general project timeline of milestones is listed or incorporated herein. <br /> 4. Interim Reports <br /> a. The Grantee shall submit one copy of the interim report via email in PDF format to <br /> the Executive Director and the PSAP's assigned Regional Coordinator on or before <br /> 1 February 2025,using the attached template in Exhibit B. <br /> 5. Final Project Report <br /> a. The Grantee shall submit one copy of the final project report via email in PDF format <br /> to the Executive Director and the PSAP's assigned Regional Coordinator within 45 <br /> days after the end of the project period using the attached template in Exhibit B. <br /> b. The final project report shall document and summarize the results of the work. It <br /> shall include detailing the activities,expenditures of the funds, and the ways in which <br /> the needs identified in the Grant Application were met. The final report shall be <br /> submitted within 45 days after the end of the project period,and shall be accompanied <br /> by supporting documentation for all expenditures of the Grant Funds. <br /> c. The Grantee shall submit at the same time of the final report the final invoices to be <br /> reimbursed. The Grantee agrees that final invoices shall not be reimbursed by the <br /> Board until the final report is received and approved as meeting the requirements of <br /> Rule 09 NCAC 06C .0405(c). <br /> Page 18 of 21 <br />