Agenda 02-20-24; 8-d - Orange County FY 2024 Annual Work Program Quarter 3 Amendments

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16 REQUEST q FY 2024 FY START DATE Orange Transit Work Plan Jul Project Amendment Request Form Operating and/or Capital Type of Amendment Minor ❑ Major I❑ Minor Amendments: a.An amendment that requires a transfer between budget ordinance appropriations but requires less than a 20%change to a project appropriation for projects equal to or less than$250,000; b.Changes to any adopted financial assumptions supporting the applicable Work Program that does not have a significant impact on the overall revenue or expenditure forecast,which is defined to be no more than a one percent(1%)over the life of the plan; c.Changes in reporting requirements for performance on implementation elements authorized in the applicable Work Program; d.Changes in funding amounts less than$250,000 for implementation elements programmed in future fiscal years; e.Any other change that does not meet any of the criteria of a Minor Amendment is a Major Amendment. Major Amendments are required when: a.A project requested to be added to the Work Plan b.A project requested to be removed from the Work Plan c.Changes to any adopted financial assumptions supporting the applicable Work Program that does have a significant impact on the overall revenue or expenditure forecast,which is defined to be over one percent(1%)over the life of the plan; d.Changes in scope for implementation elements programmed in current and future fiscal years; e.Any amendment that requires a transfer of funds between capital or operating funding categories f.Any change that requires a change in budgeted reserves or fund balance. These definitions are based on the Orange County Transit Work Plan Amendment Policy Update,which gives more clarity to the definitions without changing their meaning. New/Amended Project Name Requesting Agency Project Contact ansit Estimated Opera (1)Chapel Hill Transit Short Range Transit Caroline Dwyer Base Year Plan Update,(2)Transit Planner I,and(3) Chapel Hill Transit FY 2025 Bus Stop Amenities Technician cdwyer@townofchapelhill.or� Cumulative Estimated Start Date Estimated Completion Notes -Transit Estimated Capi Jan-24 N/A Base Year Cumulative Project Description/Scope Enter below a summary of the project amendment and impact on approved plan. (1)SRTP:CHT's last SRTP was completed in early 2020,prior to the COVID-19 pandemic.The impacts of COVID,including a nationwide shortage of transit operators significantly impacted CHT's ability to implement planned improvements.Additionally,post-COVID patterns of development,ridership,and employment are challenging the feasibility of assumptions in the 2020 SRTP.Updating this plan provides an opportunity to revisit this plan and its assumptions and to make changes to planned improvements to better serve Chapel Hill,Carrboro,Orange County,and the 40,000 people who commute into Chapel Hill each day. Reallocating the funding for service improvements that cannot be implemented due to operator shortages means this amendment has a net-zero financial impact on the FY24 Orange County Transit Work Plan.(2)Transit Planner I:This is an entry level position reporting to CHT's Transit Planning Manager and supporting all aspects of transit planning,operations,and capital investments.This person will primarily focus on CHT's SRTP update project and day-to-day operating and service planning.CHT is requesting one year of funding,to more expeditiously meet critical staffing needs while exploring options for long-term funding sources.3) Bus Stop Amenities Technician:This staff member will directly support our maintence team,enhancing CHT's ability to clean,maintain,and repair our 535+transit stops and amenities.CHT currently has one staff member responsible for this enormous task.Well-maintained stop amenities also extend the life of transit plan investments in bus stops,reducing future funding needs. 1. Enter Orange Transit Project lD(s)to Increase Appropriation Project ID Project Category Amount Recurring Amount Notes Chapel Hill Transit Operations- Short Range Transit $150,000 New project Plan Update Planning TPA-Transit Transit Planner I Planning Support $90,000 0 New Project Staff Bus Stop Amenities TPA-Project Implementation $60,000 0 New Project Technician Staff TOTAL $ 300,000 2. Orange Transit Project ID(s)to Reduce Project ID Project Appropriation Amount Recurring Amount Notes Category