OTHER-2023-052 Service Contract for Transportation Multimodal Plan

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DocuSign Envelope ID:569754E1-D2B6-4DBE-B14F-1579C72E692B up to two (2) boards in the study area.The Client and other agencies will be responsible for presenting to any additional boards as necessary. A7 Project Invoicing The Consultant will provide quarterly invoices and accompanying progress reports to the Client. For each meeting mentioned in the task, an agenda will be developed, appropriate participants will be identified and invited, and meeting summaries will be developed and distributed to those in attendance and the wider project team. Deliverables: • Project Kickoff Meeting with agenda and minutes (1) • Project Plan (1) • Project file management platform on Teams (1) • List of stakeholders (1) • Client meetings (up to 8) • CTT meetings with agendas, presentation materials and minutes (up to 8) • Agency Coordination meetings with agenda and minutes (up to 16) • Preparing a presentation for boards (1) • Presenting at boards (up to 2) • Project invoices and progress reports (up to 4) TASK B: CONSOLIDATION OF EXISTING PLANS 61 Listing the Adopted plans: The Consultant will create a list of all adopted and ongoing plans developed by the agencies and jurisdictions located wholly or partially within Orange County.These will include MPOs, RPOs, Municipal jurisdictions, NCDOT studies, as listed: • Burlington Graham Metropolitan Planning Organization • Town of Carrboro • City of Mebane • Town of Chapel Hill • Orange County Triangle Area Rural Planning Organization • Town of Hillsborough • Durham-Chapel Hill-Carrboro MPO • NCDOT The consultant will verify the list of plans with the agencies before finalizing them. The coordination meetings mentioned in Task A5 will be used for this purpose. B2 Data Collection and Cleaning This is the key task for this project. In this task,the Consultant will collect all relevant map data of the plans selected in Task B1 from publicly available sources and GIS repositories of the agencies.The Consultant will coordinate with Orange County and its constituent agencies to collect the data in a timely manner.The meetings in Task A5 will be used for this purpose. The Consultant will consolidate all tabular and geographical data from these plans and create a consolidated projects table and GIS shapefile from them.This data will then be cleaned and organized, removing duplicates, updating the attributes to match the most recent plan, and verifying all the changes with the CTT.The Consultant will work closely with the Client and the CTT to ascertain that all requisite and relevant information is being transferred to the master table and shapefile. 3