OTHER-2023-052 Service Contract for Transportation Multimodal Plan

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DocuSign Envelope ID:569754E1-D2B6-4DBE-B14F-1579C72E692B SCOPE ASSUMPTIONS 1. For the purposes of this scope, Orange County Transportation (OCT) is referred to as 'the Client' and WSP is referred to as 'the Consultant'. 2. The schedule assumes 1 week of review time for all draft deliverables. 3. ESRI products will be used to create the maps. 4. All CTT meetings are assumed to be held on Teams. S. The Consultant will manage printing and bear all printing costs. TASK A. PROJECT COORDINATION Al Project Kickoff Upon receipt of Notice to Proceed,the Consultant will meet with the Client to discuss project objectives and expected outcomes, public and CTT engagement schedule and mechanisms, lines of communication, schedule, and identification of the members of the CTT. A2 Project Plan and Setup WSP will create a project plan which will include details of each task and their respective deliverables, project schedule, data requirements, and review cycles. WSP will create a web-based project control site to house all gathered data, meeting summaries, and deliverables. Orange County and WSP team members will have access to this site throughout the duration of the project. A3 Client meetings: The Consultant will prepare, facilitate, and document up to 8 regularly scheduled meetings between the Client and the Consultant to provide regular updates.These meetings can be virtual, or in-person depending on the topic of discussion and will focus on technical issues, status of each work product and deliverable, and meeting scheduled milestones.These calls will be up to one (1) hour each and will include participation by the Consultant staff as needed with a total number of attendees not exceeding two (2) personnel. A4 Core Technical Team (CTT) Coordination A CTT will be formed to coordinate on the technical issues of the project.The CTT will consist of one staff member each from Orange County, DCHC MPO, BG MPO,TARPO, and NCDOT Division 7.WSP will organize a virtual CTT meeting once every month to present the latest status of the project and solicit their inputs on the technical aspects of the project. The Consultant will prepare, facilitate, and document up to eight (8) CTT meetings.These project coordination meetings will be up to one (1) hour each and will include participation by the Consultant staff as needed with a total number of attendees not exceeding two (2) personnel.The Consultant will prepare meeting agendas, presentation materials, meeting minutes, and facilitate the meetings.The Consultant may use its subscription to PollEverywhere, a live polling tool during the meetings to collect CTT input.The Consultant will be responsible for issuing invitations to participating CTT members. A5 Agency Coordination The Consultant will organize coordination meetings with local jurisdictions—City of Mebane,Town of Hillsborough,Town of Carrboro,Town of Chapel Hill, BGMPO,TARPO, DCHC, and NCDOT Division 7 and Region D—to gain insight into local projects and studies in Orange County. For this purpose,the Consultant will meet with each of the eight(8) aforementioned agencies no more than two (2)times throughout the project.These meetings may be virtual or in person. Each meeting will be up to one (1) hour and will include participation of Consultant staff as needed with a total number of attendees not exceeding two (2) personnel.The Consultant will provide the agenda and the minutes of the meetings. A6 Presentations to Boards The Consultant will prepare one (1) presentation towards the end of the project which will be used to present to various boards and commissioners of all the agencies including that of Orange County.The Consultant will present the material to 2