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12 <br /> 1 o Phase D: Design Alignment & Ongoing Outreach (in coordination with the design <br /> 2 services consultant) featuring an open house and a Final Recommendations <br /> 3 Report and Master Plan Report <br /> 4 <br /> 5 The consultant previously provided a scope of work that featured a more robust direct <br /> 6 community engagement program with many elements that repeated past efforts on behalf of <br /> 7 development of the Greene Tract, especially the Mapping Our Community's Future report. <br /> 8 Reflecting direction from the Board of Commissioners at its October 10, 2023 work session, <br /> 9 staff directed Gensler to omit several of the direct engagement services in the provided scope of <br /> 10 work, consequently lowering the cost of service. The revised scope of work will deliver: <br /> 11 <br /> 12 1) 10 monthly staff meetings; <br /> 13 2) 3 community design workshops, including the final open house to present the master <br /> 14 plan; <br /> 15 3) 3 progress presentations to meetings of the governing boards of the property owners; <br /> 16 and <br /> 17 4) 10 monthly newsletters <br /> 18 <br /> 19 Gensler did request modifications to the standard allocation of risks within the contract. <br /> 20 Planning & Inspections Director Cy Stober negotiated terms deemed acceptable but unburdens <br /> 21 Gensler from certain delays, lowering its standard of care, and making payments compulsory <br /> 22 even if work is not achieved to the County's satisfaction. <br /> 23 <br /> 24 2021 Greene Tract ILA Community Engagement Commitments <br /> 25 The 2021 Greene Tract ILA includes a section on Public Participation that makes the following <br /> 26 commitments: <br /> 27 <br /> 28 • The public engagement contemplated in this Agreement shall occur jointly. The Parties <br /> 29 shall not engage in individual staff or individual governing board public engagement. <br /> 30 • The Parties' staffs shall consult with affordable housing stakeholders to seek input <br /> 31 regarding preferred sites, special needs, connectivity, and any other information relevant <br /> 32 to the ultimate selection of the site(s) for affordable and mixed income housing. <br /> 33 • The Parties' staffs shall consult with school administration to seek input regarding <br /> 34 preferred sites, special needs, and any other information regarding the ultimate selection <br /> 35 and/or size of the site. <br /> 36 <br /> 37 Project Steering: The Gensler proposal includes a project steering committee but does not <br /> 38 prescribe the composition of the Steering Committee. The project steering committee will be <br /> 39 composed as directed by the 2021 ILA, featuring planning staffs from all three jurisdictions, <br /> 40 representatives of the Affordable Housing community, a representative from Chapel Hill- <br /> 41 Carrboro City Schools, and representation from the Rogers Road-Eubanks Neighborhood <br /> 42 Association. The role of the committee would be: <br /> 43 • to review draft work products and provide feedback; <br /> 44 • provide guidance to the consultant team on the community engagement strategy; and <br /> 45 • serve as a liaison between this consultant and the consultant selected for the Master <br /> 46 Plan Design services. <br /> 47 <br /> 48 Both Gensler/VHB and the design services firm are obligated to work cooperatively on this <br /> 49 project. The Committee will meet with the consultant monthly through the planning process. <br /> 50 <br />