Agenda 12-12-23; 8-g - Amendments to the Orange County Staff Working Group (SWG) By-Laws and Operating Procedures

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13 Section 2 — Regular Meetings: Meetings will be held on a regular schedule approved by the Orange SWG, in addition to electing a Chair and Vice Chair, the SWG shall adopt a regular meeting schedule. Meeting notices and agendas are to be distributed in sufficient time for them to have been received by each Orange SWG member no later than seven business days prior to the meeting. Regular meetings may be canceled by the Chair should there be insufficient business on the Orange SWG's tentative agenda. SWG meetings shall adhere to North Carolina Public Meetings Laws (as referenced in N.C.G.S. 143- 318.9:18). Section 3 —Special Meetings: Special meetings may be called by the Chair or at the request of the majority of the eligible voting members. At least seven (7) days' notice shall be given. Section 4—Quorums: A quorum shall be when 7 of 11 SWG voting members appointed by the Parties to these Bylaws are present for a SWG meeting. Section 5—Attendance: Each voting member shall be expected to attend each regular meeting and each special meeting provided at least seven (7) days notice is provided. Voting members shall be expected to attend regular meetings, as described in Section 2 of these Bylaws, in person. Special meetings may be held conducted and attended virtually. . A voting member may have an alternate to serve in her/his absence provided that: (1)the SWG Administrator is notified via email prior to the meeting who the voting member is, and(2)the alternate has been previously approved by the chief executive officer of the agency represented. This notification shall authorize the alternate to act as a present and eligible voting member in the member's absence. Meetings are open to the general public. Section 6—Agenda: The agenda is a list of considerations for discussion at a meeting. Items on the agenda originate as a carryover from previous Orange SWG meetings or are placed on the agenda prior to its distribution by any voting or non-voting member of the Orange SWG. Additional items may be placed on the regular agenda following a discussion of the last item on the regular agenda if a majority concurrence of present and eligible voting members is received. Items may be placed on the agenda by citizens with the majority concurrence of the eligible voting members. Section 7—Voting Procedures: The Orange SWG will strive to reach a consensus on recommendations. However, the Chair or any 5