Agenda 12-04-23; 8-h - Approval of a Professional Services Contract with BGE, Inc., for the Lake Orange Perimeter Survey

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2 up water supply (via the Eno River) for the Town, OAWS, Orange Water and Sewer Authority (OWASA) and the City of Mebane by virtue of emergency water interconnections. The Project is part of Orange County's current (FY 2023-33) Capital Investment Plan (CIP) (see Attachment 2 for FY 2023-33 CIP Summary). The Project scope is specific to a topographic survey of the full perimeter of Lake Orange (approximately six miles) inclusive of: aerial photography and mapping, geospatial location of the 615-ft and 620-ft elevation contours surrounding Lake Orange, and geospatial location of over 100 private docks/ramps/bulkheads and/or other private structures located around the shorelines of Lake Orange. Private lot surveys and/or private lot title surveys are not included in the Project scope. All work for the Project will be conducted on property owned by Orange County and/or Lake Orange, Inc., or, conducted within the recorded flood easements located adjacent to the shoreline of Lake Orange. The topographic survey work will be geospatially tied into known vertical and horizontal datums. Prior to the commencement of work, Orange County staff will schedule and conduct a Neighborhood Information Meeting with affected Lake Orange residents and/or affected property owners to explain the Project and field any questions/inquiries/concerns from the public. Attachment 3 details the Scope of Services. On April 27, 2023, Orange County published a Request for Qualifications (RFQ) No. 367-005385 for the Project. On May 16, 2023, Orange County received eight (8) Statements of Qualifications from qualified Professional Surveying consultants. The evaluation panel for the Project then selected the four (4) highest scoring consultants for interviews based on the project-specific scoring criteria as contained within the RFQ. Interviews were conducted by the evaluation panel on July 25, 2023, and July 26, 2023. Subsequently, the Evaluation Panel selected BGE, Inc. as the highest-qualified consultant for the Project, based on scoring and interview performance. Attachment 4 is the Letter of Recommendation for the Project. Orange County's standard professional services contract was modified to address vendor concerns regarding its standard of care and professionalism, in order that it can be assured of insurance coverage for the scoped work. BGE, Inc. shall perform its services consistent with the professional skill and care ordinarily provided by similar professionals practicing in the same or similar locality under the same or similar circumstances. BGE, Inc. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project. The anticipated Project schedule is as follows: Task Duration/Completion Timeline Aerial LIDAR/Photogrammetry Mapping 45 working days after Notice to Proceed (NTP) Field Location of Structures Survey 75 working days after Notice to Proceed (NTP) Mapping and Staking of 620-ft Contour 105 working days after Notice to Proceed (NTP) FINANCIAL IMPACT: Through prior years' CIP budgeting and current year CIP budgeting, the Board has appropriated $108,000 for the Project. The pending negotiated professional services agreement will not exceed the appropriated budget for the Project.