Agenda 12-04-23; 8-a - Minutes - Laserfiche WebLink

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35 1 that they would expect that the elected bodies would be taking recommendations from the group 2 when they already have the information from the community. She said they need affordable 3 housing input. She said she agrees to go with a smaller amount of money and to go faster. She 4 said that she wants engagement but feels that everyone should be invited. She said the 5 consultant should spend more time with the elected officials. 6 Commissioner Portie-Ascott wanted to know if the Board would see a completed service 7 agreement before it is finalized. 8 Travis Myren said yes. 9 Chair Bedford said this is the time to give input. 10 Cy Stober asked for clarification because they are using their professional services 11 contract. He said that it relies on timelines. He said that the intention would be that the scope of 12 services are attached to the contract. 13 Travis Myren said that is the information that she is looking for. 14 Vice-Chair McKee said that the community he was most interested in hearing from were 15 the people living within a one-mile radius of the project, particularly to the west and north. He 16 asked for a meeting with the owners to discuss what they envision this to be because he is 17 unsure and very leery of this. 18 Chair Bedford asked if they could add joint meetings with the consultant and that the 19 government owners would be there and the public would be invited. 20 Commissioner Richards said she thought that the consultant would need to go back to 21 the drawing board on the proposal. 22 Travis Myren said staff would go back to the consultant and ask them to take the 23 elements out to get to $270,000 and the focus groups. He said that would be another cost 24 reduction. He said they can add a scope element that at the end of the community engagement 25 process, the consultant will work with the boards to develop consensus based on the feedback. 26 He said that would come at a cost but maybe it would be a wash. He said that it would likely not 27 be back at the next meeting, but they would get it back as soon as they can. 28 Commissioner Hamilton said there is a public survey involved. She asked if that would 29 be helpful. 30 Travis Myren said that they could ask for a quote from the consultants without the 31 survey. 32 Bonnie Hammersley said she thought there was survey fatigue in Orange County. 33 Vice-Chair McKee asked for an explanation of the vision launch, vision alignment, and 34 design alignment. 35 Cy Stober said he thought workshops 1 and 2 could be combined into one workshop for 36 launch and alignment. He said that they are not reigniting the Rogers Road community and they 37 already have the feedback. He said that the vision launch could be removed because it has 38 already been done. He said if they are consolidated and the prior studies used, then this could 39 be done in one workshop by the consultant. 40 Commissioner Greene said she thought there was interest in a small retail area there. 41 She said that the Chapel Hill economic development officer had done a market study and said 42 that there is not enough density to create a demand for a small corner store. She asked when 43 that would come in. 44 Cy Stober said that is a great question. He said that there is a need for a new analysis. 45 He said if this is going to be largely staff managed, and the housing partners consulted, he is 46 happy to ask the Town of Chapel Hill to revisit the study. 47 Commissioner Richards said that things have been built there and that might change the 48 outcome of a new study. 49 50