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12 <br /> 246 Charity Kirk asked if an online only meeting gets better involvement and it was discussed that while a virtual meeting can <br /> 247 be done, staff has been informed by the consultants of the difficulty. <br /> 248 <br /> 249 Beth Bronson discussed having a presentation by the consultant team at a public meeting to allow residents to come hear <br /> 250 the presentation and offer public comment. <br /> 251 <br /> 252 Adam Beeman suggested making a YouTube video of the presentation. Charity Kirk suggested using Facebook video <br /> 253 advertising. Mr. Beeman also suggested using a QR code at local store registers. <br /> 254 <br /> 255 Online versus in person participation was discussed. Mr.Altieri stated that with the Climate Action Plan and the <br /> 256 Countywide Strategic Plan,there was more robust engagement with an online format. <br /> 257 <br /> 258 Statler Gilfillen proposed the idea of having local students create a video to promote and inform the public of the <br /> 259 Comprehensive Plan. <br /> 260 <br /> 261 Adam Beeman proposed to include information on the Plan in a school newsletter, using the example that he gets a <br /> 262 newsletter from Orange High School weekly. <br /> 263 <br /> 264 Marilyn Carter stated the need to have more concentrated focus on encouraging public participation. <br /> 265 <br /> 266 Chris Johnson acknowledged that the current Planning Board makeup does not exemplify diversity. <br /> 267 <br /> 268 Beth Bronson: I would like to make a motion that we add a presentation,the same presentation that's given to the BOCC. <br /> 269 Is there any way we could duplicate that to the public, or to the Planning Department? Whatever they present to the <br /> 270 Planning Department or to the BOCC, they just do a repeat presentation to the Planning Board? <br /> 271 <br /> 272 Cy Stober: You could recommend it,it would have to be a budget amendment and a scope amendment to our contract with <br /> 273 Clarion. So, it would probably cost about,somewhere in the neighborhood of$7,000 or more dollars to do that. <br /> 274 <br /> 275 Beth Bronson retracted her motion and discussed attendance of Planning Board members to the BOCC work session. Ms. <br /> 276 Bronson stated that the Planning Board needs to think of a way to involve the public in a public hearing format to gain more <br /> 277 feedback. <br /> 278 <br /> 279 Beth Bronson: We could add this to our agenda. Any time we meet,there could be an agenda item that addresses us <br /> 280 holding ourselves accountable for public outreach. <br /> 281 <br /> 282 Charity Kirk: I think an agenda item would be beneficial if there's something that the public is coming to already, but we <br /> 283 don't have that much stuff going on right now. I don't I feel like a 20-minute report at the beginning of a meeting before <br /> 284 something else to just inform anybody who's here. <br /> 285 <br /> 286 The Board and staff discussed having a brief debrief of the Plan at next meeting of the Planning Board that would have an <br /> 287 item likely to generate public turnout. <br /> 288 <br /> 289 Beth Bronson: What about a regular agenda item to address any status change or updates to the Comp Plan that will be <br /> 290 going along with any upcoming agenda items that will go in that meeting. So, if we just left it at the item of: "Is there an <br /> 291 update?" "No." "Is there an update?" "Yes." <br /> 292 <br />