08-22-2023 HRC Agenda - Laserfiche WebLink

Browse Search

Meeting Calendar and Changes Public bodies that are part of county government are required to file a schedule of their regular meetings with the Clerk' s Office . The schedule should include the date, time, and location of all meetings and should be approved by each board/commission . The meeting schedules are submitted at the end of each calendar year in order for the dates, times , and locations online for all meetings scheduled for the following year . If there is any deviation from the approved and published meeting schedule, proper notice must be provided to the public through the Clerk' s Office . The following notice requirements are dictated by law : ➢ Change in Regular Meeting — notice must be given at least seven days prior to the changed meeting ➢ Special Meeting — notice must be given no less than 48 hours priorto the meeting, and the specific topics to be discussed must be indicated in the meeting notice ➢ Emergency Meeting — if a decision cannot wait 48 hours, local news outlets must be notified ASAP ➢ Recessed Meeting — notice of the time and place the meeting will resume must be provided at the time of recess Due to the legal requirements , we are charged to make sure to add an additional 24 hours to the timelines above when informing the Clerk' s Office of a change in the meeting schedule to ensure that we are able to get the notice out in time . Virtual and Hybrid Meetings — for Boards and Commissions subiect to the Advisory Board Policy ONLY On December 5 , 2022, the Board of County Commissioners approved a change to Advisory Board Policy, allowing remote meetings of advisory boards subject to the policy at all times ( not only during a declared State of Emergency) with the County Manager' s approval . This means that any boards holding hybrid or fully virtual/ remote meetings must have received prior authorization from the County Manager. The best time to get her 'ok' is prior to the approval of the annual meeting calendar, but the Manger will consider allowing remote meetings on an as - needed basis as well . Agendas and Minutes Board contacts make sure the following steps are completed for each meeting : ➢ Before meetings, agendas are posted to the Agenda Center on the County' s CivicPlus website . Minutes are posted in the same location following approval . ➢ Agendas and approved minutes are placed in the Advisory Boards folder on the Countywide shared drive . ➢ Staff coordinates with the Clerk' s office when new agendas or minutes are added . * The Director has indicated that she would like the HRC Secretary to take the minutes, therefore l ask that you please email any minutes to the staff point person unless specified differently.