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2023-11-15 CHOCVB Agenda
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2023-11-15 CHOCVB Agenda
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11/17/2023 10:42:07 AM
Creation date
11/17/2023 10:35:13 AM
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Date
11/15/2023
Meeting Type
Regular Meeting
Document Type
Agenda
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Fiscal Year 2023 - 2024 <br /> October 2023 Sales Report <br /> • Meeting with Rebecca Mormino the new ED for Downtown Partnership <br /> • Contacted Michelle Castro at the Siena to send higher rez photos for Clean to use in <br /> upcoming meetings campaign . <br /> • Call with UNC Friday Conference Center team to discuss details , room layout , etc , for <br /> the December 7 event . <br /> • Call with Cvent to review ad campaigns running and impact . Changed where clients are <br /> directed when they click our ad . Now they land on our Cvent page instead of our website <br /> meeting page . <br /> • Prepared for and attended Advisory Board Meeting . <br /> • Call with event planner Jude Ross to discuss possible reception venues for her <br /> conference including ; Union Grove Farm , Lavendar Oaks , Carolina Grove . Also sent <br /> links for transportation companies . <br /> • Attended Uproar debrief session to discuss outcomes of event and future plans <br /> • Purchased new planters , plants and flowers for welcome center . Painted 4 pots to match <br /> the colors of our logo welcome sign . <br /> • Purchased fall decor for Welcome Center <br /> • Assisted Shaquanna Shields with possible locations for her open house . Connected her <br /> with several possible venues including The Story , Horace Williams house , The Pitch <br /> • Forwarded an RFP to the Carolina Club <br /> • Contacted planner Marqita Jones to see about adding the Siena to her RFP . She did . <br /> • Contaced planner Jennifer Watson to see about adding the Sheraton Chapel Hill to her <br /> RFP . She declined as client only wanted Rizzo Center <br /> • Purchased and created the Visitors Bureau pumpkin for the Orange County Pumpkin <br /> Carving contest . <br /> • Sent personalized follow- up emails to all of my appointments at Small Meetings Market <br /> conference . Sent links to specific hotels and information they were interested in . <br /> • Submitted credit card receipts for Cedar Rapid trip . Signed off in Works . j <br /> • Handled entering PC transactions and signed off credit card expenses in Works while <br /> Hannah was on vacation . Completed Budget Actual worksheet and logged new credit <br /> card expenses . <br /> • Reached out to additional vendor for Dec 7 event . Finalized list of all vendors who will be <br /> participating . <br /> • Prepared for Dec 7 event . Created spreadsheets to track vendor information , invoices <br /> sent , payments received , electrical outlet needs , budget and expenses . Designed <br /> invitation and sent out . Worked with Tanya Moore and Aeron Delaney to push invite out <br /> to departments . Reviewed costs , room layout , sent email with deadlines for payment , <br /> raffle prize and electrical needs to vendors . Sent invoices to all 30 vendors . <br /> • Assisted client with wine events co with possible locations for her small meeting . <br /> Presented Orange County meeting spaces , Blue Hill Event Center , Century Center and <br /> The Pitch <br /> • Contacted planner Julie Hewett for more information on rooms block numbers before <br /> sending out RFP <br />
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