Agenda 11-14-23; 8-f - Orange County FY 2025 - Global Agreement for Operating

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Attachment 1 7 (4) All disbursements from GoTriangle shall be in accordance with North Carolina General Statute 159 Article 3, known as the North Carolina Budget and Fiscal Control Act, and the Orange County Transit Financial Policies and Guidelines, which includes Billing, Payment and Reimbursement Policy and Guidelines, adopted by GoTriangle and DCHC MPO and Orange County. C. Responsibilities of DCHC MPO (1) DCHC MPO shall work with the Implementing Party to have the Project considered for inclusion in the DCHC MPO Transportation Improvement Program. D. Responsibilities of Orange County (1) Orange County, as a non-Implementing Party shall serve as a Party to this Agreement in accordance with the Orange County Transit Interlocal Agreement. (2) Orange County shall review and approve all invoices for GoTriangle, as an Implementing Party, Projects, whether it be through quarterly, monthly or advanced payment cycles. Orange County shall follow a similar review process of Go Triangle reimbursements listed above" Responsibility of GoTriangle" item 2 and 3 listed in the above section. 5. Progress Reporting: Unless otherwise agreed in writing between Parties, the Implementing Party agrees to provide quarterly and annual reporting per the Comprehensive Participation Agreement for the Reported Deliverables as identified in Exhibit A using a Reporting Template agreed to by the Parties. The Implementing Party shall include financial status of each Project identified in Exhibit A in all quarterly reports (Q1, Q2, Q3, and Q4).The implementing Party shall include in its enhanced Q2 and Q4 reports, a narrative description of physical progress, an assessment of risks that may impact delivery of the Projects identified in Exhibit A, and a forecast of anticipated deviations from project scope, schedule, and budget baselines identified in Exhibit A agreed upon template. If the Implementing Party is allocating local, federal, state, or other funds towards Projects identified in Exhibit A, it is the Implementing Party's responsibility if they desire to report those expenditures to the Tax District Administrator, which shall be included as part of the enhanced Q2 and Q4 reports. The Parties agree to share supporting documentation, if requested, in addition to their quarterly and annual reporting, in a timely manner. 6. Progress Updates A. Meeting: Parties to this Agreement shall endeavor to schedule one project update meeting annually within the forum of the Staff Working Group, unless otherwise determined, so long as it precedes the development and publication of the Orange County Transit Draft Annual Work Program. This is to review the enhanced Q2 report developed by the Implementing Party and Implementation Partners and discuss the extent to which the Project, or sets of Projects, is achieving documented metrics, as 5 Global Operating Agreement for Operations and Administration Orange County, FY2025 Contract#YY-XXX