Orange County NC Website
1 <br /> ORANGE COUNTY <br /> NORTH CAROLINA <br /> MEMORANDUM <br /> TO: Board of County Commissioners <br /> Bonnie Hammersley, Orange County Manager <br /> Travis Myren, Orange County Deputy Manager <br /> FROM: Cy Stober, AICP, Planning & Inspections Director <br /> CC: Perdita Holtz, AICP, Deputy Director, Long-Range Planning & <br /> Administration <br /> DATE: November 2, 2023 <br /> SUBJECT: Schools Adequate Public Facilities Ordinance Memoranda of <br /> Understanding <br /> ATTACHMENTS 1. Diagram of Annual SAPFO Reporting Process <br /> 2. 2003 Memorandum of Understanding <br /> In 2003, Orange County, the Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools <br /> (CHCCS), and the Towns of Chapel Hill, Carrboro, and Hillsborough agreed to Memoranda of <br /> Understanding (MOU) pertaining to Schools Adequate Public Facilities (see Attachment 2 for the MOU <br /> pertaining to the CHHCS; the OCS MOU features identical language). Earlier this year, Orange County <br /> entered into a contract with Woolpert, Inc., to conduct a public school capital needs assessment. <br /> Additionally, the school districts contracted with OREd (Operations Research and Education <br /> Laboratory) at NC State University to produce land use studies and student membership projections, <br /> similar to those reported annually by the Schools Adequate Public Facilities Ordinance Technical <br /> Advisory Committee (SAPFOTAC), a committee comprised of staff from all signatories. OREd performs <br /> this service for multiple counties, including Chatham and Wake. OREd is also being used by OCS and <br /> CHCCS to provide technical assistance in their respective redistricting efforts. <br /> Both Woolpert and OREd are nearing completion of their respective work and, depending on the final <br /> results, modifications to part or all of the SAPFOTAC's annual report may be warranted. The MOUs <br /> detail the components of the SAPFOTAC annual report. OREd is working on matters related to <br /> projected student membership growth rates, the methodology used to determine these rates, and the <br /> student generation rates, all of which are currently prescribed by Section 1.d of the SAPFO MOUs. <br /> Changes to these aspects includes review and recommendation by the SAPFOTAC, and the Section <br /> states"...the Orange County Board of Commissioners shall inform the other parties to the Memorandum <br /> prior to February 1St in any year in which such change is intended to become effective what change was <br /> made and why it was necessary." There is also language pertaining to the opportunity for all governing <br /> boards to comment on the SAPFOTAC recommendation. <br /> As shown in the diagram in Attachment 1, the annual SAPFO process begins in November, concurrent <br /> to the work by both OREd and Woolpert. Given the February 1St deadline contained in the MOUs, <br /> Planning staff endeavors to complete an analysis comparing the Woolpert and OREd results with the <br /> standard SAPFO projections done by staff so that both the SAPFOTAC and BOCC can meet earlier <br /> than usual to discuss concerns and recommend next steps. Doing so requires a SAPFOTAC meeting <br /> in December in order to meet agenda item preparation deadline dates; the SAPFOTAC usually meets <br /> in January and the BOCC releases the annual report for comment in March. <br />