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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 7, 2005 <br />Action Agenda <br />Item No. 5-? <br />SUBJECT: Bid Award: Construction of Recyclinq Center at Hampton Pointe <br />DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Bid Tabulation Pam Jones, 245-2652 <br />Gayle Wilson, 968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to Mainline Contracting, Inc of Durham, North Carolina to <br />construct a recycling center at The Home Depot at the Hampton Pointe shopping center in Hillsborough, <br />BACKGROUND: The Hampton Pointe Recycling Center is to be constructed as a full service un-staffed <br />recycling dropoff center similar to the center at University Mall in Chapel Hill, The center is a <br />replacement for the previous Hillsborough recycling center, which was located until July 2004 in the <br />WalMart parking lot at the Hillsborough Commons shopping center, The County's consulting engineering <br />firm for the Solid Waste Management Department (Draper Aden Associates) and staff prepared the plans <br />and specifications as part of bid solicitation 1449. The bid solicitation was advertised on the County <br />website, A pre-bid conference was held on August 19. <br />Five contractors received the bid package. Two bids were received, Mainline Contracting, Inc of <br />Durham, North Carolina submitted the lowest responsive bid of $115,500, which was in line with the <br />engineer's estimate of $124,350. Mainline is the contractor who is constructing the new Home Depot and <br />is currently onsite. They have indicated they can start work soon after receipt of a notice to proceed. <br />Their contract calls for work on the recycling center to be completed within 90 days, Given Mainline's <br />presence at the site already and presumably an easier and shorter mobilization period, staff are <br />optimistic that the site construction can be completed before the end of the calendar year and that the <br />new dropoff recycling site can go into operation in January 2006. <br />FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $115,500. Funds have <br />been allocated in the adopted 2005-2006 Solid Waste Management departmental budget to cover this <br />expenditure, <br />RECOMMENDATION(S): The Manager recommends that the Board award a bid to Mainline <br />Contracting, Inc of Durham, North Carolina for a total of $115,500, and authorize the Purchasing Director <br />to execute the necessary paperwork