Orange County NC Website
Browse       Search
2 <br /> <br />SCOPE ASSUMPTIONS <br />1. For the purposes of this scope, Orange County Transporta�on (OCT) is referred to as ‘the Client’ and WSP is <br />referred to as ‘the Consultant’. <br />2. The schedule assumes 1 week of review �me for all dra� deliverables. <br />3. ESRI products will be used to create the maps. <br />4. All CTT mee�ngs are assumed to be held on Teams . <br />5. The Consultant will manage prin�ng and bear all prin�ng costs. <br /> <br />TASK A. PROJECT COORDINATION <br /> <br />A1 Project Kickoff <br />Upon receipt of No�ce to Proceed, the Consultant will meet with the Client to discuss project objec�ves and expected <br />outcomes, public and CTT engagement schedule and mechanisms, lines of communica�on, schedule, and iden�fica�on of <br />the members of the CTT. <br />A2 Project Plan and Setup <br />WSP will create a project plan which will include details of each task and their respec�ve deliverables, project schedule, <br />data requirements, and review cycles. WSP will create a web-based project control site to house all gathered data, <br />mee�ng summaries, and deliverables. Orange County and WSP team members will have access to this site throughout the <br />dura�on of the project. <br />A3 Client mee�ngs: <br />The Consultant will prepare, facilitate, and document up to 8 regularly scheduled mee�ngs between the Client and the <br />Consultant to provide regular updates. These mee�ngs can be virtual, or in-person depending on the topic of discussion <br />and will focus on technical issues, status of each work product and deliverable, and mee�ng scheduled milestones. These <br />calls will be up to one (1) hour each and will include par�cipa�on by the Consultant staff as needed with a total number of <br />atendees not exceeding two (2) personnel. <br />A4 Core Technical Team (CTT) Coordina�on <br />A CTT will be formed to coordinate on the technical issues of the project. The CTT will consist of one staff member each <br />from Orange County, DCHC MPO, BG MPO, TARPO, and NCDOT Division 7. WSP will organize a virtual CTT mee�ng once <br />every month to present the latest status of the project and solicit their inputs on the technical aspects of the project. <br />The Consultant will prepare, facilitate, and document up to eight (8) CTT mee�ngs. These project coordina�on mee�ngs <br />will be up to one (1) hour each and will include par�cipa�on by the Consultant staff as needed with a total number of <br />atendees not exceeding two (2) personnel. The Consultant will prepare mee�ng agendas, presenta�on materials, mee�ng <br />minutes, and facilitate the mee�ngs. The Consultant may use its subscrip�on to PollEverywhere, a live polling tool during <br />the mee�ngs to collect CTT input. The Consultant will be responsible for issuing invita�ons to par�cipa�ng CTT members. <br />A5 Agency Coordina�on <br />The Consultant will organize coordina�on mee�ngs with local jurisdic�ons – City of Mebane, Town of Hillsborough, Town <br />of Carrboro, Town of Chapel Hill, BGMPO, TARPO, DCHC, and NCDOT Division 7 and Region D – to gain insight into local <br />projects and studies in Orange County. For this purpose, the Consultant will meet with each of the eight (8) <br />aforemen�oned agencies no more than two (2) �mes throughout the project. These mee�ngs may be virtual or in person. <br />Each mee�ng will be up to one (1) hour and will include par�cipa�on of Consultant staff as needed with a total number of <br />atendees not exceeding two (2) personnel. The Consultant will provide the agenda and the minutes of the mee�ngs. <br />A6 Presenta�ons to Boards <br />The Consultant will prepare one (1) presenta�on towards the end of the project which will be used to present to various <br />boards and commissioners of all the agencies including that of Orange County. The Consultant will present the material to <br />DocuSign Envelope ID: 569754E1-D2B6-4DBE-B14F-1579C72E692B