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ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June4, 2002 <br /> Action Agen e <br /> Item No m <br /> SUBJECT: Bid Award: Processing Services For Bills And Notices <br /> DEPARTMENT: Purchasing, Revenue, PUBLIC HEARING: (YIN) No <br /> Assessor, & Health (Animal <br /> Control) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones,245-2652 <br /> Bid Tabulation Jo Roberson,245.2730 <br /> John Smeh, 245-2101 <br /> Rosemary Summers, 245-2411 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732 181 <br /> Chapel Hill 9884501 <br /> Durham 688-7331 <br /> Mebane 3364274031 <br /> PURPOSE: To consider awarding a bid for Processing Services for Bills And Notices for Revenue, <br /> Assessor and Animal Control. <br /> BACKGROUND: In 1998, the Orange County Revenue,Assessor and Animal Control departments <br /> contracted with SOS of Fayetteville, North Carolina(now Total Billings)to process billings for tax bill <br /> tax abstracts and Animal Control fees. The services provided by SCS include: <br /> Printing <br /> • Addressing <br /> • Application ofpostage <br /> • Delivery to the past office <br /> The contracting of these services has been very beneficial to the County Departments utilizing the <br /> services. Among the benefits are: <br /> • Freeing up of staff time <br /> • Savings in postage <br /> • The ability to include inserts in some of the mailings <br /> Below is a list of the mailings (with Department and annual quantifies)anticipated for the upcoming <br /> fiscal year: <br /> • Revenue -RMV original notice wil insert-annual qty: 90,000 <br /> • <br /> Revenue -RMV(2nd and block notice)-annual qty: 34,000 <br /> • Revenue - Regular billing (second and lien sale notice)- annual cry' 13,000 <br /> • Assessor.bill w/3 inserts (provided byoronge county)-annual quantity: 50,000 <br />