Agenda - 06-04-2002 - 8l - Laserfiche WebLink

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- z bid conference. Four vendors submitted proposals in response to the RFP. Each of the four proposals was evaluated by staff on the following criteria: • Understanding and Familiarity with Services Sought Project Personnel, Personnel Experience, and use of subcontractors • Contractors Experience, operation record, and provision of similar services • Technical Expertise, understanding of laws, miss, and regulations • Pooled approach, including CESOG Approach • Waste Facilities Cost Financial Capachyto handle project, including insurance and Indemnity for HHW and CESOG • (Safety, Violations etc...) References A tabulation of this evaluation Is attached. The two highest ranked proposals were submitted by Safety-Kleen (the Countys current HHW service provider)of Reidsville. NC and Ecoflo of Greensboro, NC. As stated above, citizens are only able to dispose of household hazardous waste on a one-day per month basis. Both Safety-Kleen and Emflo offered alternate proposals that provide far the Orange County HHW collection site to be open four days per week, every week. Two other communities in North Carolina, Charlotte!Mecklenburg and Greensboro/Guilford, are offering HHW services In this fashion. Data from these programs indicate that offering citizens the opportunity to manage HHW several days every week increases participation, and cost comparisons show that collecting HHW In this way can be more cost effective on a cost per pound basis than the traditional one Saturday per month collection system. Operating the Orange County's HHW collection center In this fashion would increase the number of days par year that citzens may drop off HHW from 9 days peryear(FY 01/02)0 more than 200 days per year. Although a move to four days per week would not occur immediately, and would require education of citizens, staff feels it is an option that will be pursued. Staff evaluated the two alternate proposals based on mat. Below are the projected annual costs for the firms to provide a qualified staff person for eight hours a day for four days a week (Wednesday- SetuMey). The projected costs are based on the phase submitted by the firths and the total amount of waste and supplies projected to be used at the facility during this fiscal year. Ecofio - $]8,000,00 per year. Safety-Keen-$109,]45.00 per year Based on the prices submlttetl by the firma to continue operating the HHW program in the same fashion it has been con since the program began, an estimate of nine Saturday collection events per year with operations from 9 AM until 3 PM (present level of service), the two company s costs are as follows: Ecoflo-$77,850.00peryear. • Safety-Klaen- $BBp80A0 per year The above analysis was based on current level of servim (9 events per year)for comparison purposes. The proposed budget submitted for FY 02-03 funds 11 events per year, with collection hours from 8 AM until 4 PM, at an estimated cost of$120,000. Ecofio, Inc. bid prices are lower for either level of service.