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ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 4,2002 <br /> Action Agenpna I <br /> Item No. <br /> SUBJECT: RFP Award: Household Hazardous Waste Collection for Solid Waste <br /> DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (YIN) No <br /> Management - <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Janes, 245-2052 <br /> Bid Tabulation Gavle Wilson 90 8-2885 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 7328181 <br /> Chapel Hill 9684501 <br /> Durham 688-7331 <br /> Mebane 336-2272031 <br /> PURPOSE: To consider awarding a bid for the provision of Household Hazardous Waste collection <br /> services at the Orange County Landfill. <br /> BACKGROUND: The Household Hazardous Waste(HHW) collection program was established in <br /> 1994 as a cooperative program between local governments to collect hazardous waste from resident <br /> of Chatham, Durham, Orange, and Wake counties. Orange County holds HHW collection events on <br /> the first Saturday of the months of March through November at the Orange County Landfill on <br /> Eubanks Road. <br /> In March, 2000, with the help of the Triangle J Council of Governments,the local governments of <br /> Chatham, Durham, Orange, and Wake Counted, and the City of Durham, requested statements of <br /> qualifications from responsible firma capable of providing staffing, training, collection, transportation, <br /> and disposal services for Household Hazardous Waste(HHW)and Conditionally Exempt Small <br /> Quantity Generator(CESOG)waste collection programs in each of the following four counties: <br /> Chatham, Durham, Orange, and Wake. <br /> The purpose of the request was to allow the local governments to conduct a preliminary review of the <br /> qualifications of interested responsible firms in order to pre-qualify them to receive the Request For <br /> Preposals (RFP)without the Local Governments simultaneously evaluating qualifications along with <br /> the actual proposals. Six contractors submitted qualification statements to the group. <br /> Following the issuance of the request for statements of qualification, the various local governments <br /> decided that each local government would contract individually with the service provider of their <br /> choosing for HHW services. Early in 2002, County staff conducted an inAspth evaluation of the six <br /> qualification statements. It was determined that five firms would participate in the REP process for <br /> Orange County. The detailed RFP Created by Orange County allowed vendors to propose alternate <br /> services to potentially be provided, The RFP was sent to all five vendors, and all five attended a pre- <br />