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Attachment 1 <br /> 1 <br /> 1 DRAFT MINUTES <br /> 2 ORANGE COUNTY <br /> 3 BOARD OF COMMISSIONERS <br /> 4 WORK SESSION <br /> 5 September 12, 2023 <br /> 6 7:00 p.m. <br /> 7 <br /> 8 The Orange County Board of Commissioners met for a Work Session on Tuesday, September <br /> 9 12, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. <br /> 10 <br /> 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, <br /> 12 and Commissioners Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards <br /> 13 (arrived at 7:04 p.m.) <br /> 14 COUNTY COMMISSIONERS ABSENT: Commissioner Amy Fowler <br /> 15 COUNTY ATTORNEYS PRESENT: John Roberts <br /> 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager <br /> 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified <br /> 18 appropriately below) <br /> 19 <br /> 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, <br /> 21 except for Commissioners Fowler and Richards. Chair Bedford noted that Fowler would not be <br /> 22 able to attend the meeting, but that Commissioner Richards was on the way. <br /> 23 <br /> 24 1. Presentation of Strategic Plan Survey Results <br /> 25 The Board discussed the results of the statistically valid Strategic Plan survey prepared by the <br /> 26 ETC Institute. <br /> 27 <br /> 28 BACKGROUND: During the Board of Commissioners 2022 Retreat, the Board authorized staff <br /> 29 to solicit proposals from vendors to assist in the creation of a comprehensive, Countywide <br /> 30 Strategic Plan. A Request for Proposals was released in late September 2022, and the team of <br /> 31 Berry, Dunn, McNeil & Parker, LLC was selected to perform this work. The scope of work included <br /> 32 a data driven strategic planning process that is grounded in the principles of equity, responsive to <br /> 33 the concerns and priorities of the community, positions the County to address the challenges of <br /> 34 the future, and is fiscally sustainable. <br /> 35 <br /> 36 An important part of the community engagement process for the Strategic Plan included the <br /> 37 administration of a statistically valid community survey. A staff member from the ETC Institute <br /> 38 will present the results of the survey, and the Board will have an opportunity to ask questions <br /> 39 about those results and request any additional analysis that will help inform the Strategic Planning <br /> 40 process. <br /> 41 <br /> 42 A total of 604 surveys were completed by randomly selected households throughout the County. <br /> 43 Given the County's total population, this random sample produces statistically valid results with a <br /> 44 margin of error of +/- 4.0% at the 95% level of confidence. The same survey was distributed to <br /> 45 residents who were not randomly selected, resulting in an additional 695 responses. Those <br /> 46 responses are being analyzed by County staff and will be included in the Environmental Scan that <br /> 47 is being prepared by BerryDunn. The Environmental Scan will summarize all the information that <br /> 48 has been provided by the public as well as an analysis of future trends in the community. <br /> 49 <br /> 50 The Environmental Scan will be presented to the Board during its all-day work session scheduled <br /> 51 for September 21, 2023. During that work session, the Board used the results of the <br />