Agenda 10-10-2023; 5 - Discussion on the County’s Participation in Mayors, Managers, Chair (MMC) Meetings

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i o Chair Bedford noted that it will be good to work through these issues ahead of time since the community will have questions and concerns that will need to be addressed. o Staff will develop a pros/cons list to compare a development agreement versus conditional zoning. The MMC will need this information for future planning. ■ MMC decided to follow the Town of Chapel Hill development standards in development of the Greene Tract. o It makes the most sense to follow the development standards of the entitlement agency, unless there is a significant reason to deviate from the standards. ■ Discussion around the timing of the community engagement and design processes. o The engagement piece will start first, and then the design award will follow. There will be overlap when the engagement consultant is working with the design team. ■ More details from the Engagement Consultant's proposal: o All social media will be done by the public partners on this project— messaging will continue to be managed by staff and not the consultant, for consistency. o Proposal included plans to table at already scheduled community events. o Optional ■ Some of these options come with a higher price tag. ■ Proposal would be $270,100 total, with add-ons bringing the total to $360,000. o Engagement services include listening sessions, temporary installation of oral histories. ■ Discussion around whether to include a "compass group" as part of the engagement process: o Chair Bedford expressed concerns about elevating some interests and voices over others in a compass group format, as well as that it could be time consuming and end in the same place. o Brittany Waddell emphasized the importance of being proactive and front- loading community engagement. o Mayor Seils noted that we are not starting from a "clean sheet" but instead, we are starting with the Mapping Our Community's Future report. o Cy Stober noted the importance of robust community engagement that tells the story of the future.