Agenda 10-10-2023; 5 - Discussion on the County’s Participation in Mayors, Managers, Chair (MMC) Meetings

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27 Details per Topic Area 1. Updates since the last meeting on January 10, 2023 Key points • Chair Bedford has not shared the January notes with her Board, because the sale of land is a closed session item and the sale is still pending. • Mayor Hemminger shared that Chapel Hill had an open discussion about the sale of land because it was related to fund balance. • Ashley Moncado shared that,just today, she took the plat and the deed to the Orange County Register of Deeds office. They accepted it so it is being processed. We should see a change on the tax and GIS records soon. o This step was necessary for the Orange County Commissioners to consider preserving the land. o When the deeds are official, they will be mailed to the County Managers office. Ashley will be checking daily to see when it is officially recorded. o Once the deed is official, we will meet with the Orange County DPR staff to discuss conservation of the 60 acres. ■ Chair Bedford added that her Board does know about DPR doing this plan as it was an open session item. 2. RFPs for the Greene Tract Master Plan: Adapting the process for RFPs Key points • Cy Stober shared that the County released the RFP in late March, and they were due on April 18, 2023. The County only received one proposal totaling $367,000, and unfortunately, this proposal was lacking with regard to community engagement. • Given the importance of the project to Rogers Road, community engagement is a critical piece of the proposal. Without this important section, we are not comfortable recommending this proposal. o Judy Johnson explained that her team was also disappointed with the proposal. Although we want this process to move forward, we shouldn't just accept something that doesn't meet the needs. • Mayor Seils asked why there was a poor response to the outreach of proposals? o It would be interesting to know why the other groups did not submit proposals. o Cy Stober added that five firms attended the information session, and there were almost no questions. Out of the five firms, only one submitted a proposal.