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18 <br /> Process Steps, Summarized <br /> • Staff can send unified RFP and dates all at the same time <br /> • Staff will send information items to Boards at the same time <br /> • Management will work with staff to streamline document for RFP, etc. <br /> • Staff will consolidate and coordinate information to be distributed <br /> • Staff will come to Chairs and Managers about what has been received <br /> 3. Recombination Plat and Deed <br /> Key points <br /> • Two town managers have signed off <br /> • Marty Roupe will deliver to Hillsborough for the County to sign off <br /> • Carrboro is working with attorney to have quick claim work for register of deeds <br /> • Mayor Hemminger asked for clarification that the ultimate goal is for the County to <br /> permanently preserve the space? Yes, once the lines are finalized <br /> • It is being recorded and will be on the County agenda to be permanently preserved <br /> • Include this in the information updates <br /> Shared agreements out of this meeting <br /> 1. Move forward with the consideration of the proposal for the Environmental <br /> Assessment. <br /> 2. Move forward with Option 3 for the RFP <br /> 3. Staff will work together to share information with the Boards, coordinate when to <br /> share with the Boards and finalize RFP details, including costs - Estimations should <br /> be priced out separately for different portions of the project <br /> What's Next / Action Items <br /> 1. Evaluate what is in the interlocal agreement as to when to engage respective Boards in <br /> the decision <br /> Judy Johnson will work with counterparts to work through scope of work for the <br /> Environmental Assessments, make edits as needed and get underway <br /> 3. Staff will work together to evaluate the cost of different parts of the Scope of Work for <br /> the consultant for the Master Plan, coordinate communication content and timing with <br /> the Boards and the public, and finalize the RFPs <br />