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I� <br /> I_ <br /> Key points <br /> • Mayor Hemminger suggested Option 3 is best from public perspective and also from <br /> a staff capacity point of view. <br /> • Mayor Seils suggested in addition to including the Connectivity Plan in Option 3, that <br /> the School and Recreational Site Analysis also be included as part of the Master Plan. <br /> • Chair Bedford added we need to know whether it can be developed for a school. <br /> Having the analysis is important and public perspective leads to do it all. Consultant <br /> can give options. <br /> • Cy Stober added that the Master Plan will identify the development restraints. <br /> Footprint of school campus and parking. Not a site plan. <br /> o Technical work with consultant would not be significantly more expensive. <br /> Additional cost comes in integrating the School Board into the steering <br /> committee of the project. Hasn't happened yet. <br /> • Mayor Seils asked at what point would we need the sign off by our governing <br /> boards? <br /> o Mayor Hemminger added Boards do better when they have something specific <br /> to respond to.The MMC group is empowered to get ideas, but not to <br /> implement. <br /> o Trish McGuire added we would need to develop the interlocal agreement or <br /> modify it regarding the cost share and the project management duties, etc. The <br /> concept is in the resolution, but details aren't. <br /> o Bonnie Hammersley added that RFPs can be released, but Boards would have to <br /> appropriate funds to pay for the work. <br /> • Mayor Seils stressed the importance of communication to ensure expectations are <br /> clear. For example, what is a Master Plan? What's the timeline? <br /> • Chair Bedford would need to keep her Board up to date on the process that we're <br /> going to do the RFP and the timeline. Need an information item. <br /> • Bonnie Hammersley suggested quarterly reports to all Boards on the Greene Tract <br /> moving forward. <br /> • Mayor Seils suggested the following points be included the information update: <br /> o What work has been accomplished by staff team since the last update <br /> o Want to remind Board members work has continued <br /> Decisions for this area <br /> => Move forward with Option 3 for the RFP <br /> => Staff will work together to share information with the Boards, coordinate when to share <br /> with the Boards and finalize RFP details, including costs - Estimations should be priced <br /> out separately for different portions of the project <br />