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Aug 18 2023 01 :15PM HP Fax page 4
<br />Conflict of Interest Policy Example
<br />The Board of Directors/Trustees or other governing persons, officers, employees or agents are to avoid
<br />any conflict of interest, even the appaaranca of a conflict of interest. The Organization's Board of
<br />Directors/Trustees or other governing body, officers, staff and agents are obligated to always act in the
<br />best Interest of the organization. This obligation requires that any Board member or other governing
<br />person, officer, employee or agent, in the performance of Organization duties, seek only the furtheranc.e
<br />of the Organization mission. At all times, Board members or other governing persons, officers, employeeis
<br />or agents, are prohibited from using their job title, the Organization's name or property, for private profit or
<br />benefit.
<br />A.The Board members or other governing persons, officers, employees, or agents of the Organization
<br />should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential
<br />contractors/vendors, persons receiving benefits from the Organization or persons who may benefit fromthe actions of any Board member or other governing person, officer, employee or agent. This Is Mt
<br />intended to preclude bona-fide Organization fund raising-activities.
<br />B. A Board or other governing body member may, with the approval of Board or other governing body,
<br />receive honorarla for lectures and other such activities while not acting in any official capacity for theOrganization. Officers may, with the approval of the Board or other governing body, receive honoraria for
<br />lectures and other such activities while on personal days, compensatory time, annual leave, or leavewithout pay. Employees may, with the prior written approval of their supervisor, receive honoraria for
<br />lectures and other such activities while on personal days, compensatory time, annual leave, or leave
<br />without pay. If a Board or other governing body member, officer, employee or agent is acting In any
<br />official capacity, honoraria received in connection with activities relating to the Organization are to be paid
<br />to the Organization.
<br />C.No Board member or other governing person, officer, employee, or agent of the Organization shallparticipate in the selection, award, or administration of a purchase or contract with a vendor where, to his
<br />knowledge, any of the following has a financial interest in that purchase or contract:
<br />1.The Board member or other governing person, officer. employee, or agent;2.Any member of their family by whole or half blood, step or personal relationship or relative-In-law;
<br />3.An organization in which any of the above is an officer, director, or employee;
<br />4. A person or organization with whom any of the above individuals is negotiating or has anyarrangement concerning prospective employment or contracts.
<br />D.Duty to Disclosure ._ Any conflict of interest, potential conflict of interest, or the appearance of a
<br />conflict of interest is to be reported to the Board or other governing body or one's supervisor immediately,
<br />E.Board Action --When a conflict of interest is relevant to a matter requiring action by the Board of
<br />Directors/Trustees or other governing body, the Board member or other governing person, officm,employee, or agent (person(s)) must disclose the existence of the conflict of interest and be given theopportunity to disclose all material facts to the Board and members of committees with governing board
<br />delegated powers considering the possible conflict of interest. After disclosure of all material facts, and
<br />after any discussion with the person, he/she shall leave the governing board or committee meeting while
<br />the determination of a conflict of interest is discussed and voted upon. The remaining board or committ,�e
<br />members shall decide if a conflict of Interest exists.
<br />In addition, the person(s) shall not participate In the final deliberation or decision regarding the matter under consideration and shall leave the meeting during the discussion of and vote of the Board of
<br />Directors/Trustees or other goveming body.
<br />F.Violations of the Conflicts of Interest Policy -If the Board of Dlrectorsrrrustees or other governingbody has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual
<br />or possible conftlcts of interest, it shall inform the person of the basis for such belief and afford the person
<br />an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after
<br />making further investigation as warranted by the circumstances, the Board of Directors/Trustees or other
<br />governing body determines the member, officer, employee or agent has failed to disclose an actual orpoeelblo conflict of interest, It sht:tll tt:tke appropriate disc/pl/nary and corrective action,�CDHHS COII0J5 (Rev. 4/11) Attachment D
<br />DocuSign Envelope ID: 74375224-B7BF-4B07-89E3-8426200297F5
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