2023-502-Planning Dept-Clarion Associates- Develop a Comprehensive Land Use Plan

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6 Orange County Comprehensive Land Use Plan aspira�ons for Orange County in 2045, and sharing preliminary data and trends that have an impact on the County’s future. We recommend a two-phase community engagement approach that launches the project with an in-person workshop and follows the workshop with virtual engagement analogous to the workshop for a period of weeks. In addi�on, our proposed approach includes an op�onal series of targeted mee�ngs that can be used on an as needed basis throughout the project engagement windows to engage harder to reach community members. These mee�ngs would be led by Tate Consul�ng. Staff Working Group members can play a role as plan ambassadors at the workshop. There are many tested ac�vi�es that our team can leverage for this milestone. These include asset mapping, individual or small group discussions to respond to key policy direc�on ques�ons, places to protect and change mapping ac�vity, ranking aspects of community planning, “Did You Know?” trivia ques�ons about the County, idea walls, and other fun ac�vi�es. Ac�vi�es would be developed to ensure that all learning from previous planning ac�vi�es, namely the Strategic Plan, are considered and efforts are not duplicated. The Clarion team can provide adver�sing and publicity guidance to the County during this period to maximize responses and track respondents to make sure targeted community members are par�cipa�ng. This can include prepared social media content, a press release, and email content, as well as leveraging the equity database through targeted eblasts and mailings. The team can also prepare a “mee�ng-in-a- box” set of materials that would allow Staff Working Group members, County leaders, and Staff to host or present the materials at smaller community mee�ngs and engage residents using a decentralized approach. Once the engagement window has closed, the Clarion team will prepare a report on the results of the engagement window, including an assessment of how well community engagement objec�ves were achieved. This report will include a summary of responses and verba�m documenta�on to provide a clear and transparent report of the inputs received. This will build trust in the process and serve as an important report for guiding development of the plan. Task 2.6: Summary of New Issues and Opportuni�es The Clarion team will prepare a succinct summary of new issues and opportuni�es based on vision and policy themes generated from stakeholder interviews, Staff Working Group discussions, and inputs received through public engagement. This document will serve as the founda�on for policy discussions with County Staff, the Staff Working Group, the Planning Board, and the BOCC that will guide development of the new CLUP. First a County Staff review dra� will be prepared and then a Staff Working Group review dra�. Following these reviews, the Clarion team will finalize the document for sharing with the Planning Board, Board of County Commissioners, and pos�ng to the project website. Task 2.7: Briefings to Planning Board and Board of County Commissioners A briefing presenta�on will be prepared to share with the Planning Board and Board of County Commissioners that summarizes the engagement efforts, analysis, and summary of new issues and opportuni�es completed through Phases 1 and 2. Key findings from Phase 3 work, that is occurring concurrently with Phase 2, will also be presented at these briefings. The Clarion team will coordinate with County Staff to present these briefings at regularly scheduled mee�ngs of the boards. The purpose of these presenta�ons is to brief the boards on the project status and findings and engage members in discussion about the direc�on of the plan. DocuSign Envelope ID: 3C4C0744-8A68-4BE3-8967-7FABC6CFA5A1