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OTHER-2023-055-Orange County Assistance ploicy urgent repair program 2023
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OTHER-2023-055-Orange County Assistance ploicy urgent repair program 2023
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9/12/2023 10:03:29 AM
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9/12/2023 10:03:18 AM
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BOCC
Date
9/5/2023
Meeting Type
Business
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Others
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8-s
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ORANGE COUNTY <br /> HOUSING DEPARTMENT <br /> more than fourteen ( 14 ) units, applications will continue to be accepted on a rolling basis until all <br /> funds are committed . Applicants not receiving notification by November 30, 2023 that they were <br /> chosen may contact Alma Alegria at ( 919 ) 604- 8298 to confirm the disposition of the application . <br /> 4 . Applicant interviews : Approved applicants will be provided detailed information on assistance , <br /> program repair/ modification standards and the contracting procedures associated with their <br /> project at this informational interview . <br /> 5 . Work write - up : The County ' s Rehabilitation Specialist will visit the home again for a more <br /> thorough inspection . All parts of the home must be made accessible for inspection , including the <br /> attic and crawlspace , if any . The owner should report any known problems such as electrical short <br /> circuits, blinking lights, roof leaks and the like . The Rehabilitation Specialist will prepare complete <br /> and detailed work specifications ( known as the " work write - up " . A final cost estimate will also be <br /> prepared by the Rehabilitation Specialist and held in confidence until bidding is completed . <br /> 6 . Formal agreement : After approval of the work write - up, the homeowner will sign a formal <br /> agreement that will explain and govern the repair/ modification process and an explanation of the <br /> Promissory Note , which is considered a forgivable loan . This agreement will define the roles of the <br /> parties involved throughout the process . <br /> 7 . Contractor selection : The County will , at its discretion ( based on the availability of the contractor, <br /> demands of the job, and recent history of performance ) , select a contractor from the Contractor <br /> Registry . The Rehab Specialist will make an effort to offer opportunity to all qualified contractors <br /> throughout each year by using the Registry on a rotational basis, returning to the top of the list <br /> once all contractors have been offered an opportunity to participate . Identified contractors will be <br /> provided with detailed work write - ups on each job and must submit a detailed and reasonable <br /> quote for the proposed work . The contractor will bill the Orange County Housing and Community <br /> Development Department and submit all invoices to the Rehab Specialist for review and approval <br /> prior to any disbursements from the Orange County Housing and Community Development <br /> Department . <br /> 8 . Execution of loan and contract : The loan will be executed as well as the repair/ modification <br /> contract prior to work beginning on the project . This contract will be between the contractor and <br /> homeowner, with the County signing as an interested third party . The cost of the actual work and <br /> project related support costs up to the maximum amount of $ 1, 000 will be included in the loan <br /> document . <br /> 9 . Pre -construction conference : A pre - construction meeting will be held at the home . At this time , <br /> the homeowner, contractor and program representatives will be present and discuss the details of <br /> the work to be done . Starting and ending dates will be agreed upon , along with any special <br /> arrangements such as weekend or evening work hours and disposition of items to be removed <br /> from the home ( such as old plumbing, etc . ) . If the contract has been executed , the County will <br /> issue a " proceed order " formally instructing the contractor to commence by the agreed - upon date <br /> within 24 hours of the pre - construction meeting . <br /> 10 . Construction : The contractor will be responsible for obtaining any required building permits for <br /> Orange County 2022 Urgent Repair Program Assistance Policy Page 5 <br />
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