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6 . Bids must include a cost-per-item breakdown with line item totals equaling the submitted <br /> bid price . Discrepancies must be reconciled prior to a contract being awarded . <br /> 7 . The County reserves the right to reject any or all bids at any time during the procurement <br /> process . <br /> 8 . In the event of a true emergency situation, the County reserves the right to waive normal <br /> procurement procedures in favor of more expedient methods , which may include seeking <br /> telephone quotes , electronic bids and the like . Should such methods ever become <br /> ion will be fully documented . In the event phone bids are used, <br /> necessary the transact <br /> Orange County will call the first three responsive contractors on the approved contractor <br /> list who have indicated a desire to be on the telephone call list . The County will track who <br /> ill rotate through the full list before beginning the has been called and responsive , and w <br /> rotation again . <br /> 9 . All sealed bids will be opened publicly at a time and place to be announced in the bid <br /> invitation. All bidders are welcome to attend . Within 72 hours of the bid opening , after <br /> review of bid breakdowns and construction schedules , the winning bidders will be <br /> selected . All bidders and the homeowner will be notified in writing of 1 ) the selection of <br /> the winning bid, 2) the amount of the winning bid, 3 ) the amount of the County ' s cost <br /> estimate , and 4) the specific reasons for the selection, if other than the lowest bidder was <br /> selected . <br /> 10 . The contractor is responsible for obtaining a building permit for the project before <br /> beginning work if supported by the local jurisdiction . The permit must be posted at the <br /> house during the entire period of construction . If applicable, the contractor will obtain a <br /> permit for lead hazard related activities . Orange County ESFRLP staff will closely <br /> monitor the contractor during the construction period to make sure that the work is being <br /> completed according to the work write -up (which is made a part of the rehabilitation <br /> contract by reference) and in a timely fashion. Local Code Enforcement Officials will <br /> inspect the work for compliance with the NC State Building Code and the local minimum <br /> housing code , when applicable . To protect personal property the homeowner will be <br /> responsible for working with the contractor toward clearing work areas of personal <br /> property as needed as much as practicable . The contractor will be responsible for all <br /> clearing and cleaning activities necessary due to construction activities . <br /> 11 . Any change to the original scope of work must be reduced to writing in the form of a <br /> change order to be agreed upon and signed by all parties to the original contract including <br /> at minimum, the homeowner, the contractor and two representatives of the County . The <br /> change order must also detail any changes to the original contract price and completion <br /> date . <br /> 12 . No work may begin prior to a contract being awarded and executed and a written order to <br /> proceed provided to the contractor . In addition, a pre - construction conference and "walk <br /> through" shall be held at the work site prior to commencement of repair work . At this <br /> time, the homeowner, contractor and Orange County ESFRLP program representatives <br /> will discuss the details of the work to be completed . Starting and ending dates will be <br /> finalized, along with any special arrangements such as weekend or evening work hours <br /> and disposition of items to be removed from the home . Within 24 hours of the pre - <br /> construction conference , Orange County will issue a " proceed order " formally instructing <br /> the contractor to commence work by the agreed-upon date . <br /> PD 1 <br />