OTHER-2023-053-Approval of the Essential Single-Family Rehab 2023 Assistance Policy and the Procurement and Disbursement Policy for the North Carolina

Browse Search

ORANGECOUNTY din HOUSING DEPARTMENT house in order to prepare a bid . A bid opening will be conducted at the Orange County Housing and Community Development Department office at a specified date and time , with all bidders invited to attend . 10 . Contractor selection : Within 72 hours of the bid opening the winning bidders will be selected . All bidders and the homeowner will be notified in writing of 1 ) the selection of the winning bid , 2 ) the amount of the winning bid , 3 ) °the amount of the County ' s cost estimate , and 4 ) the specific reasons for the selection , if other than the lowest bidder was selected . 11 . Loan closing and contract execution : Loan documents ( Promissory Note and Deed of Trust ) will be prepared by NCHFA as the lender and executed by the homeowner . By law, homeowner ' s have the right to hire legal representation of their choosing at loan closing . If a homeowner does not have representation at the closing, the borrower must sign a NCHFA " Legal Advice Disclosure " . Rehabilitation contract documents will be executed by the homeowner and contractor with Orange County signing on as an interested third party prior to the commencement of any construction . Orange County will facilitate with the loan closing and recordation of these documents and forward the recorded documents to NCHFA . 12 . Pre -construction conference : A pre - construction conference will be held at the selected applicant ' s home . At this time , the homeowner, contractor and ESFRLP Orange County program representatives will discuss the details of the work to be completed Starting and ending dates will be finalized , along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home . Orange County will issue a " proceed order " formally instructing the contractor to commence work by the agreed - upon date . 13 . Construction : The contractor is responsible for obtaining and posting all permits for the project before beginning work . Orange County ESFRLP Program staff will closely monitor the contractor during the construction period and local Code Enforcement Officials will inspect the work . To protect personal property the homeowner will be responsible for working with the contractor toward clearing work areas of personal property as needed as much as practicable . The contractor will be responsible for all clearing and cleaning activities necessary due to construction activities . 14 . Change Orders : All changes to the scope of work must be approved by the owner, the contractor, the Orange County Rehabilitation Specialist, and reduced in writing as a contract amendment ( " change order " ) . The owner, contractor and two Orange County personnel must execute any change order agreements to the construction contract . 15 . Progress payments : The contractor is entitled to request up to three ( 3 ) partial payments and a final payment . When a payment is requested , the Rehabilitation Specialist will inspect the work within three ( 3 ) days . 16 . Closeout : When the Rehabilitation Specialist and the homeowner are satisfied that the contract has been fulfilled , the homeowner, Project Administrator and Rehabilitation Specialist will sign off on the work . All material and workmanship will be guaranteed by the contractor for a period of one ( 1 ) year from the date of completion of the work as established by Orange County ' s approval date of the final pay requisition . Orange County will notify the homeowner in writing of this date . 17 . Post-construction conference : Following construction , the contractor and the Rehabilitation Specialist will sit down with the homeowner one last time At this conference the contractor will