Minutes-06-06-2023-Business Meeting Con'd

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49 Commissioner Richards asked if the conversations have happened or if they have not been approved. Cy Stober said they have not yet been approved yet. Commissioner Richards clarified that the school is requesting the utilities and the fields will use septic. She asked why the schools will not have a cafeteria. Cy Stober said it would be if the school is on septic, it would be fats, oils, and greases and that makes the septic harder to maintain. Commissioner Richards said that seems like a big deal that it is unknown if the schools would have water and sewer extended. She asked if they approve the proposal and then they do not receive the extension. Cy Stober said he would defer to the applicant because they had a lunch or meal strategy. Commissioner Richards asked if this issue should be considered in their decision. Cy Stober said he thinks it is a matter to consider. Commissioner Richards said that in the 20-year transition area it is an area changing from rural to urban, it is suitable for urban type densities and should be provided with public utility services. She asked if there is an agreement with the Town of Hillsborough to provide those services. Jim Parker said the Town has reserved capacity for the 9-12 school. He said that is 6,000 gallons per day and they have a letter for that. He said the extension of the lines would be charged to the school. He said that the site is served by water all around the property, but sewer is the only utility not at the property. Commissioner Richards said that the plan also calls for a K-8 school and asked if capacity has not yet been reserved. Jim Parker said that has not been reserved at this time because there is not a user for that parcel. He said the K-8 parcel is available but no user has been identified. He said once they have a user, they would request the capacity from the Town of Hillsborough. Commissioner Richards asked what the commitments are for the project. Chair Bedford asked if they were allowed to consider the commitments for the project. John Roberts said they can certainly ask it. Jim Parker said HYAA is using the fields and the tennis club is the other parcel. He said those would be well and septic. He said the school use would be public water and sewer and the current user identified for the 9-12 school would not have a cafeteria or showers. He said that is the way their model works. Commissioner Hamilton said it seems incomplete because it talks about how municipal water and sewer are for the school buildings, but there is nothing that discusses the impact on the septic system. She said an understanding of the impact to the neighbors who are on wells and septic systems is also incomplete. She said it would be helpful for her to understand if there is more information available and to understand the impact on the community. Cy Stober asked for clarification. He asked if the concern is the potential adverse impact of a septic system and a well. He said the Department of Health subject matter experts are in attendance. He said the technical evaluation and the septic related permits have not been provided to staff. He said the operations of those have to conform with state laws. He said that a failure would be messy in regard to jurisdiction. He said the expectation is the system will perform. He said the groundwater analysis was done but he cannot speak to how that might impact the neighbors. Vice-Chair McKee asked if there are strict state and county guidelines for wells and septic systems. Victoria Hudson, Environmental Health Inspector, said Orange County's setback rules are stricter than the state's. She said that depending on what the development tends to be with the athletic fields, they will not know until they receive an application, so they cannot speak definitively about what is needed at this time. She said that at the time of application, they will evaluate the