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1 <br /> ORD-2023-035 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 5, 2023 <br /> Action Agenda <br /> Item No. 8-k <br /> SUBJECT: Amendment to Professional Services Contract with Clarion Associates to Develop <br /> a Comprehensive Land Use Plan, and Approval of Budget Amendment #1-A <br /> DEPARTMENT: Planning and Inspections <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Contract Amendment — Services Agreement Tom Altieri, 919-245-2579 <br /> 2. Year-to-Date Budget Summary Cy Stober, 919-245-2592 <br /> PURPOSE: To consider a contract amendment (Attachment 1) between Orange County and <br /> Clarion Associates, LLC, adding additional meetings with the Board of County Commissioners to <br /> the contract for the development of a Comprehensive Land Use Plan, and approve Budget <br /> Amendment #1-A. <br /> BACKGROUND: At its May 16, 2023 Business meeting, the BOCC approved a contract with <br /> Clarion Associates, LCC, to develop a Comprehensive Land Use Plan. Part of the Board's <br /> discussion at the meeting included opportunities for additional Board input during the planning <br /> process. <br /> The attached contract amendment adds up to five meetings to those already included in the <br /> approved contract's scope of work, resulting in a generally bi-monthly meeting schedule of the <br /> consultant and the BOCC throughout the approximate two-year planning process. The first of <br /> these meetings with Clarion Associates is scheduled to occur at the September 12, 2023 BOCC <br /> Work Session. The last page of Attachment 1 includes all the BOCC and consultant checkpoints <br /> in yellow highlighted text. <br /> FINANCIAL IMPACT: The compensation for the additional work included in this Amendment is <br /> $23,750. The original Agreement is amended to reflect a maximum payable amount of two <br /> $211,954. <br /> The consulting service fees are recommended to be funded with $23,750 of the County Capital <br /> Reserve Fund, and would transfer those funds to the Multi-Year Grant Projects Fund. Budget <br /> Amendment #1-A allocates an additional $23,750 from the County Capital Reserve Fund for <br /> Fiscal Year 2023-24 for this purpose and will add to the following Grant Project Ordinance: <br />