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14 <br /> ORANGE COUNTY <br /> HOUSING DEPARTMENT <br /> Procurement and Disbursement Policy <br /> Essential Single Family Rehabilitation Program <br /> PROCUREMENT POLICY <br /> 1. To the maximum extent practical, Orange County (the "County") promotes a fair, open <br /> and competitive procurement process as required under the North Carolina Housing <br /> Finance Agency's (NCHFA) Essential Single-Family Rehabilitation Loan Pool <br /> (ESFRLP). Bids are invited from Contractors who are part of the County's approved <br /> contractor registry. Any current contractor listed with and approved by the County and in <br /> good standing (ie. no unresolved past performance issues and not listed on the federal or <br /> state debarred list)will receive automatic approval status on the Contractor Registry. <br /> 2. To be listed in the Approved Contractor Registry, a contractor must complete an <br /> application, have their recent work inspected, reviewed and approved by the County's <br /> Rehabilitation Specialist, and submit proof of insurance. <br /> 3. At least three eligible contractors on the Contractor Registry shall be invited to bid on <br /> each job and the lowest, most responsive and responsible bidder shall be selected for the <br /> contract. "Responsive and responsible" means (a) the contractor is deemed able to <br /> complete the work in a timely fashion, (b)the bid is within 15%, in either direction, of the <br /> County's cost estimate, (c) the contractor has not been suspended or debarred and (d) <br /> there is no conflict of interest (real or apparent). <br /> All contractors working on pre-1978 units must be Renovation, Repair and Painting Rule <br /> (RR&P) Certified Renovators working for Certified Renovation firms; only those <br /> contractors with this certificate on file will be invited to bid on pre-1978 homes. For units <br /> where abatement is required or with more than $25,000 of construction costs not <br /> attributed to Lead-Based Paint (LBP) stabilization/removal, projects must use a certified <br /> lead abatement firm as required by North Carolina's Lead Hazard Management Program <br /> for Abatement Activities (LHMP). Both firm types are listed at this website: <br /> https://schs.dph.ncdhhs.gov/lead/accredited.cfm. <br /> 4. Although bid packages may be bundled for multiple job sites, the bids for multiple job <br /> sites shall be considered separate and apart when awarded and shall be awarded to the <br /> lowest responsive and responsible bidder(s) for each job site. <br /> 5. Bid packages shall consist of an invitation to bid, work write up(s) and bid sheet(s) for <br /> each job, including instructions for distribution and receipt of bids. Contractors will be <br /> given no less than seven days in which to inspect the property and prepare bid proposals. <br /> Each contractor will need access to all parts of the house in order to prepare a bid. A bid <br /> opening will be conducted at the Orange County Housing Department Office located at <br /> 300 W. Tryon St., Hillsborough, NC 27278 at a specified date and time, with all bidders <br /> invited to attend. <br />